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2019-02-07 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL February 7, 2019 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, February 7, 2019 commencing at 10:45 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B, de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC M. Harbicht, Director of Municipal Services M. Fenske, Manager of Finance S. Biette, Assessment & Taxation Clerk A. Nielsen, Executive Assistar�t OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: G. Schetzsle, Brooks Bombers Baseball J. Thomasen, Brooks Bombers Baseball K. Steinley, Newell Regional Services Corporation D. Rosgen, Canadian Natural, Resources Ltd. C. Scherger, Canadian Natural Resources Ltd. R. Stamp, Canadian Natural Resources Ltd. J. Aleman, Canadian Natural Resources Ltd. N. Grafiuk, Canadian Natural Resources Ltd. 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:45 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. ',. ; ; '�; ,'� ; Regular Council February 7, 2019 3. ADOPTION OF MINUTES 3.1 Minutes - Council (January 10, 2019) The following changes were made to the January 10, 2019 Council Meeting minutes: Page 2- Motion C-03/19 - should read "..that Councillor L. Juss and Councillor 8. de Jong be permitted... " C-17/19 MOVED BY COUNCILLOR Anne Marie Philipsen that the January 10, 2019 Council Meeting minutes be adopted as amended. MOTION CARRIED 4. � C-18/19 CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. ADOPTION OF AGENDA MOVED BY COUNCILLOR TRACY FYFE that the agenda be adopted as presented. MOTION CARRIED 6. 8. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. BYLAWS 8.4 Bylaw 1936-19 19 LUA 001 - Text Amendment to Clarify Development of Schools & Religious Assemblies The County P/anner provided background information on this item and responded to questions from Council. ARRIVED AT MEETING A. Wickert arrived at 10:50 a.m. The County Planner provided an overview of the updated definitions. ARRIVED AT MEETING S. Biette, G. Schetzsle, and J. Thomasen arrived at 10:51 a.m. \� �� Council was given the opportunity to ask questions. The County Planner responded to questions regarding changes in speed zones, indicating that Alberta Page 2 of 12 Regular Council February 7, 2019 Transportation determines the speed limits on secondary highways. She responded to further questions from Council. _ �9/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1936-19, being a bylaw to amend Land Use Bylaw 1892-17 to clarify policies around the development of public institutional uses, specifically public/separate schools, private schools, and religious assemblies, be given FIRST reading. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS 10.3 Sale of Tax Recovery Property through Tender Process The Director of Corporate Services provided background information on this item and responded to questions from Council. C-20/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that Council accepts the high tender as submitted and awards the tax forfeiture property located at 130043 TR 203 in the Hamlet of Patricia to Chris Skinner for the tendered price of $20,001.00. MOTION CARRIED LEFT THE MEETING S. Biette left the meeting at 11:00 a.m. 9. DELEGATIONS 9.1 ` Brooks Bombers Baseball G. Schetzs/e provided background information on himse/f, indicating that he is currently the majority owner of the Brooks Bombers baseball team and they are committed to the 2019 season in Brooks. J. Thomasen provided an overview of improvements planned to the ball park that wou/d benefit the Brooks Bombers as well as other community groups. The focus will be on improving the fan experience with more seating in the form of a viewing patio between the fields. Batting cages for use by all minor ball groups and upgrades to the ticket booth and existing b/eachers are also planned. Council was given the opportunity to ask questions. G. Schetzsle and J. Thomasen responded to questions about the viewing patio and an estimated budget for the upgrades. J. Thomasen indicated that funds for the Brooks Bombers would be managed by the Brooks Regional Ballpark Association, rather than setting up a separate entity. The Director of Corporate Services responded to questions regarding funding that may be availab/e through the Division 5& 10 Recreation Board. G. Schetzsle and J. Thomasen responded to further questions from Council. LEFT THE MEETING G. Schetzsle and J. Thomasen left the meeting at 11:27 a.m. ARRIVED AT MEETING � ._..�� A. Wickert and D. Horvath arrived at 11:28 a.m. �� Page 3 of 12 Regular Council February 7, 2019 10. ADMINISTRATIVE BUSINESS — continued 10.1 Planning & Development Report The Manager of Planning � activities of the Planning & opportunity to ask questions. C-21 /19 Development presented an update on the recent Development Department. Council was given the MOVED BY COUNCILLOR TRACY FYFE that the Planning & Development Report for January 2019 be accepted as presented. MOTION CARRIED C-22/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move into Public Hearings at 11:31 a.m. MOTION CARRIED � Reeve M. Douglass called the Public Hearing to order at 11:31 a.m. Reeve M. Douglass did not review the procedures that wou/d be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1919-18. The intent of this bylaw is to close and SELL Road Plan 74118M, a portion of NW 36-14-16-W4, SW 36-14-16-W4, and NW 25-14-16-W4. ARRIVED AT MEETING K. Steinley arrived at 11:34 a.m. 7.2 � � �� PUBLIC HEARINGS 7.1 Bylaw 1919-18 Road Closure & SALE (Road Plan 7411 BM, NW 36-14-16-W4, SW 36-14-16-W4, NW 25-14-16-W4) The Manager of P/anning & Development provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as to a list of affected agencies. No responses were received from adjacent landowners. All responses have been received from the required referra/s and none have indicated any objections. The Manager of Planning & Development indicated that the applicant has agreed to consolidate the road allowance with adjacent lands. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. Bylaw 1920-18 Road Closure & SALE (NE 1-15-16-W4 & SE 1-15-16-W4) Reeve M. Douglass called the Public Hearing to order at 11:35 a.m. Page 4 of 12 Regular Council February 7, 2019 Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The Manager of Planning & Development stated that the intent of the Public Hearing is to hear representations on Bylaw 1920-18. The intent of this bylaw is to close and SELL Road Plan 0010439 located in NE & SE 1-15-16-W4. The Manager of P/anning & Deve/opment provided background information on this item, indicating that a copy of the document had been circulated to all adjacent landowners as well as to a list of affected agencies. No responses were received from adjacent landowners. All responses have been received from the required referrals and none have indicated any objections. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. C-23/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move out of Public Hearings at 11:37 a.m. MOTION CARRIED 8. BYLAWS 8.1 Bylaw 1919-18 Road Closure & SALE (Road Plan 7411 BM, NW 36-14-16-W4, SW 36-14-16-W4, NW 25-14-16-W4) C-24/19 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 1919-18, being a bylaw for the purpose of closing to public travel and SELLING the following: • Road Plan 7411 BM within NW 36-14-16-W4; • the portion of road allowance adjacent to the west boundary of NW 36-14-16-W4; • the portion of road allowance adjacent to the west boundary of SW 36-14-16-W4; • the portion of road allowance adjacent to the west boundary of NW 25-14-16-W4; be given FIRST reading. MOTION CARRIED 8.2 Bylaw 1920-18 Road Closure & SALE (NE 1-15-16-W4 & SE 1-15-16-W4) C-25/19 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1920-18, being a bylaw for the purpose of closing to public travel and SELLING that portion of road allowance adjacent to the east boundary of NE 1-15-16-W4 and SE 1-15-16-W4, be given FIRST reading. MOTION CARRIED 8.3 Bylaw 1931-18 Road Closure & LEASE (W 11-14-12-W4, 12-14-12-W4, & 7-14-11-W4) The Manager of Planning & Development provided background information on � this item and responded to questions from Council. �� Page 5 of 12 Regular Council February 7, 2019 C-26/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Bylaw 1931-18, being a bylaw for the purpose of closing to public travel and LEASING those portions of road allowance lying adjacent to the west boundary of W 11-14-12-W4, adjacent to the southwest boundary of 12-14-12-W4, and adjacent to the southwest boundary of 7-14-11-W4, be given SECOND reading. MOTION CARRIED C-27/19 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1931-18 be given THIRD and FINAL reading. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS — continued 10.2 Area Structure Plans Review The Manager of P/anning & Development provided background information on this item, indicating that the County's Area Structure P/ans (ASPs) have been reviewed to determine whether they are still relevant. Some ASPs were approved but development was not comp/eted. In these cases, new ASPs will be required before development can begin. Council was given the opportunity to ask questions. The County Planner responded to questions from Council regarding costs associated with preparing new ASPs. The landowners will be notified that the ASPs are being rescinded and informed about proposed zoning changes, if applicab/e. There wil/ a/so be a public hearing process. C-28/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that staff prepare a bylaw to rescind the following Area Structure Plans: • Benci (keep Acreage Residential District zoning); • Martin Industrial (keep Rural Industrial District zoning); • Evergreen (keep Rural Business District zoning); • Dahl Estates (keep Acreage Residential District zoning); • Sunset Trail (keep Acreage Residential District zoning); • Crawling Valfey Reservoir (keep Agricultural District zoning); • Prairie Sage Golf Course (keep Agricultural District zoning); • Greenwald Inlet (keep Agricultural District zoning); • Mar Industrial (change zoning from Rural Industrial District to Agricultural District); • One Tree Estates (keep Acreage Residential District zoning or change to Fringe District); • Saddle Brook Business Park (keep Rural Business District zoning or change to Fringe District); • Newbrook Business Park (keep Rural Business District zoning or change to Fringe District); • Bantry Bay (change zoning from Grouped Rural Residential District to Agricultural District); • Johnson Estates/Currie (keep Acreage Residential District zoning). I � MOTION CARRIED Page 6 of 12 Regular Council February 7, 2019 LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11:54 a.m. 11. MUNICIPAL SERVICES BUSINESS 11.2 Utilities - NRSC Report K. Stein/ey presented The Utilities - NRSC Report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. K. Steinley responded to questions regarding a water line break in Bassano that is currently being repaired. He responded to a question asked at a previous Council meeting, indicating that both the new and old float valves are failing. K. Steinley responded to further questions from Council. LEFT THE MEETING K. Steinley left the meeting at 12:02 p.m. LUNCH Council RECESSED for lunch at 12:02 p.m. and RECONVENED at 12:44 p.m. 10. ADMINISTRATIVE BUSINESS — continued 10.4 Request for Lease Agreement - Bow City Community Association The Director of Corporate Services provided background information on this item and responded to questions from Council. C-29/19 MOVED BY COUNCILLOR WAYNE HAMMERGREN that we proceed with the title transfer and consolidation process followed by an updated lease agreement with the Bow City Community Club. MOTION CARRIED 10.5 Request to Rent EID Irrigation Water Rights from the County The Director of Corporate Services provided background information on this item, indicating that the tenant that is leasing the land for grazing is not using the water rights. A request to rent the Eastern Irrigation District Irrigation Acre Water rights has been submitted by another individual. The Director of Corporate Services responded to questions from Council. He provided further background on the property, indicating that full site remediation would be required before the property could be sold as it is the site of a former gravel pit. ARRIVED AT MEETING �.. D. Rosgen, C. Scherger, R. Stamp, J. Aleman, and N. Grafiuk arrived at 12:51 p.m. � �� The Director of Corporate Services responded to questions regarding establishing � market value for water rights. The E/D indicated that water rights are available for -•� Page 7 of 12 Regular Council February 7, 2019 rent at a rate of $75.00 per acre, but transactions between independent parties are higher. Discussion followed and the Director of Corporate Services responded to further questions from Council. Council directed the Director of Corporate Services to proceed with advertising the availability of EID Irrigation Water Rights for /ease in an open competitive public tender process. Review Outcome of Urban Chicken Pilot Project 10.6 The Director of Corporate Services provided background information on this item. During the eighteen-month pilot project, two permits were issued and no concerns were received. ARRIVED AT MEETING S. Biette and M. Fenske arrived at 12:58 p.m. 9. C-30/19 C-31 /19 The Director of Corporate Services responded to questions from Council. Discussion followed. Council directed the Director of Corporate Services to prepare a bylaw expanding the scope of the urban chicken program to all residential areas in the County of Newell except for the Hamlets of Lake Newell Resort and Rolling Hills due to the opposition expressed in the initial survey from those areas. DELEGATIONS — continued 9.2 Canadian Natural Resources Limited � MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 1:02 p.m. to discuss the following matters: • Business Interests - FOIPP Act Section 16. MOTION CARRIED MOVED BY COUNCILLOR WAYNE HAMMERGREN that we move out of Gamera at 1:43 p. m. MOTION CARRIED LEFT THE MEETING D. Rosgen, C. Scherger, R. Stamp, J. Aleman, N. Grafiuk, S. Biette, and M. Fenske left the meeting at 1:43 p.m. 10. ADMINISTRATIVE BUSINESS > � l� • � 10.7 Recreation Facilities Review The Director of Corporate Services provided background information on this item and responded to questions from Council. Discussion followed. The Chief Administrative Officer indicated that establishing a committee to start the discussion is important but cautioned against committing funds to specific projects Page 8 of 12 Regular Council February 7, 2019 at this time. Further discussion occurred on the importance of understanding both capital and operational requirements and using population to determine allocations. The Chief Administrative Officer provided examples of funding based on population, indicating that this method could be used until an Intermunicipal Collaboration Framework is in place. Further discussion on recreation will occur on Wednesday, March 6, 2019 starting at 1:30 p.m. 10.8 Rural Municipalities of Alberta Spring 2019 Convention The Executive Assistant provided background information on this item and responded to questions from Council. LEFT THE MEETING Councillor L. Juss left the meeting at 2:05 p.m. Discussion followed and the Executive Assistant indicated that she would confirm the hotel room cancellation policy and request an updated convention program. 10.9 Request for Letter of Support - Global Village (Anti-Racism Community Grant) Reeve M. Douglass provided background information on this item and responded to questions from Council. .2/19 MOVED BY COUNCILLOR BRIAN DE JONG that the County of Newell provides a letter in support of the application by the Global Village Centre to the Anti-Racism Community Grant Program. MOTION CARRIED 10.10 Request for Support - City of Brooks - Alberta Community Partnership Grant (Regionalization) The Chief Administrative Officer provided background information on this item and responded to questions from Council. C-33/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that the County of Newell supports the application by the City of Brooks under the Alberta Community Partnership Program Restructuring Stream for up to $200,000.00 and further that the County of Newell agrees to appointing the City of Brooks as the managing partner for the grant application. MOTION CARRIED �....._.� ��'J l_. ,� Page 9 of 12 Regular Council February 7, 2019 10.11 Invitation to Attend & Vote at AGM for Genesis Reciprocal Insurance Exchange Council was provided with background information on this item. C-34/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Chief Administrative Officer be appointed as the representative for the County of Newell at the Genesis Reciprocal Insurance Exchange Annual General Meeting to be held on March 18, 2019. 10.12 Cheques for Payment MOTION CARRIED There were no cheques for payment to discuss at this meeting. 10.13 Payment Register C-35/19 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted. 10.14 Requests for Functions of Council MOTION CARRIED 10.14.1 Alberta Health S,ervices - A Community Conversation (February 25, 2019) C-36/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Reeve M. Douglass be permitted to attend "Alberta Health Services - A Community Conversation" in Medicine Hat, AB on February 25, 2019 as a function of Council. MOTION CARRIED 10.14.2 Bow River Basin Council Legislation & Policy Workshop (February 22, 2019) C-37/19 MOVED BY COUNCILLOR BRIAN DE JONG that Councillor C. Amulung be permitted to attend the Bow River Basin Council Legislation & Policy Workshop in Cochrane, AB on February 22, 2019 as a function of Council. MOTION CARRIED 10.14.3 Alberta CARE Spring Seminar (February 27 - March 1, 2019) C-38/19 12. MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Councillor L. Juss be permitted to attend the Alberta CARE Spring Seminar in High River, AB on February 27 - March 1, 2019 as a function of Council. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. '_.� ` { �� MOTION CARRIED Page 10 of 12 Regular Council February 7, 2019 ARRIVED AT MEETING Councillor L. Juss returned at 2:15 p.m. 13. INFORMATION ITEMS 13.1 Update — Regionalization There was no update on Regionalization at this meeting. 13.2 Upcoming Community Events Council was provided a form to submit information for upcoming events in their community. 13.3 Minutes - Intermunicipal Meeting (December 19, 2018) (Next Meeting - December 18, 2019) This item was accepted as information. 11. MUNICIPAL SERVICES BUSINESS — continued 11.1 Director of Municipal Services Report The Director of Municipal Services presented his� report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding hydrovac waste treatment. , C-39/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Director of Municipal Services Report and the Utilities - NRSC Report for January 2019 be APPROVED as presented MOTION CARRIED LEFT THE MEETING M. Harbicht left the meeting at 2:34 p.m. 14. IN CAMERA C-40/19 MOVED BY COUNCILLOR HUBY KALLEN that we move in camera at 2:34 p.m. to discuss the following matters: • Intergovernmental Relations - FOIPP Act Section 21. MOTION CARRIED � � �� Page 11 of 12 Regular Council February 7, 2019 C-41/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move out of camera at 3:50 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:50 p.m. Signed this � day of �"c? �u 2019 , �:___..�-�..�v.t ���..-�..��,���--�-,~�, Reeve , C unt Administrator Page 12 of 12