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2018-12-06 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL December 6, 2018 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, December 6, 2018 commencing at 10:16 a.m. MEMBERS PRESENT: COUNCILLORS: Molly Douglass, Reeve C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC S. Simpson, Development Clerk M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Engineering Services J. Nesbitt, Municipal Enforcement Supervisor M. Fenske, Manager of Finance K. Halsted, County Assessor S. Biette, Assessment & Taxation Clerk A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation D. Eaton, Elemental Energy W. Patterson, Elemental Energy J. Jones, Elemental Energy L. Pye-Matheson, Grasslands Regional FCSS K. Peterson, Grasslands Regional FCSS G. Farnden, STARS J. Morris, STARS 3 County Ratepayers 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:16 a.m. i 2. EXCUSED FROM MEETING All members were in attendance at this meeting. Regular Council December 6, 2018 3. ADOPTION OF MINUTES 3.1 Minutes - Council (November 8, 2018) C-367118 MOVED BY COUNCILLOR HUBY KALLEN that the November 8, 2018 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-368/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as presented. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. Council discussed a letter submitted by a ratepayer with concerns regarding solar farms. A response will be sent indicating that Council is in favor of economic development and does not judge whether a business is going to be successful, and that the tax revenue from residential and farm lands is significantly lower than tax revenue from industrial lands. The County Planner suggested that it would also be beneficial to explain the County's role in the Alberta Utilities Commission approval process. 7. BYLAWS 7.1 Bylaw 1918-18 Road Closure & LEASE (Various Locations) The Manager of Planning & Development provided background information on this item and responded to questions from Council. C-369/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1918-18, being a bylaw for the purpose of closing to public travel and LEASING the following original government road allowances: • adjacent to the west boundary of NW 33-14-15-W4, • adjacent to the west boundary of 5-15-15-W4, • adjacent to the south boundary of SW 5-15-15-W4, • adjacent to the south boundary of 6-15-15-W4, • adjacent to the south boundary of SE 1-15-16-W4, and • adjacent to the east boundary of 36-14-16-W4 be given SECOND reading. MOTION CARRIED Page 2 of 14 Regular Council December 6, 2018 C-370/18 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1918-18 be given THIRD and FINAL reading. MOTION CARRIED 7.2 Bylaw 1935-18 -18 LUA 007 (Lot C Block 5 Plan 152FK Rolling Hills - PR to DC) The County Planner provided background information on this item and responded to questions from Council. The proposed application has been circulated and advertising is underway for the Public Hearing scheduled for December 20, 2018. M. Kristianson, the owner of the former post office, provided further background information. He indicated that some hamlet residents had participated in a meeting. He found out later that the meeting had been about the new Rolling Hills post office building and it was suggested that public funds would be used to pay the utilities. ARRIVED AT MEETING J. Jones arrived at 10:35 a.m. M. Kristianson reported that the new post office has been operating for a few weeks already, though the required permits and approvals have not been approved. ARRIVED AT MEETING K. Steinley arrived at 10:36 a.m. Council was given the opportunity to ask questions. Reeve M. Douglass thanked M. Kristianson for attending the meeting. LEFT THE MEETING M. Kristianson left the meeting at 10:38 a.m. The County Planner recommended first reading of the bylaw. C-371/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1935-18, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 0.18 acres (0.07 hectares) in Lot C, Block 5, Plan 152FK within the Hamlet of Rolling Hills from PR - Parks & Recreation District to DC - Direct Control District, be given FIRST reading. MOTION CARRIED 10. MUNICIPAL SERVICES BUSINESS 10.1 Utilities - NRSC Report K. Steinley presented The Utilities - NRSC Report to Councl, iving an overview of the highlights. Fire hydrant flushing at Lake Newell Resort andw Tilley is complete. All lagoon discharges are complete. Fall maint nance ' o /e K. Steinley provided information regarding a break in the L e NeJi11 s i� sewage force main that occurred on October 15, 2018. Page 3 of 14 Regular Council December 6, 2018 LEFT THE MEETING A. Wickert, D. Horvath, and S. Simpson left the meeting at 10:42 a.m. K. Steinley reported that there have been several breaks in this line over the years and the cause is a combination of vibrations, rocks, and unstable substructure around the pipeline. ARRIVED AT MEETING M. Harbicht and J. Nesbitt arrived at 10:43 a.m. K Steinley reported that the force main was repaired quickly. He responded to questions regarding inspecting the pipeline, indicating that it is unlikely that potential problems could be detected. The air release valves that release pressure along the line are working correctly. K Steinley responded to further questions from Council. K Steinley reported that, when trying to isolate the water line to tie in service for the new distillery in Rolling Hills, it was discovered that what had been mapped as water lines were actually sewer lines. In order to complete the tie in, the water was shut off for all of Rolling Hills, which resulted in water testing and the involvement of the Public Health Inspector. If this situation occurs in the future, a temporary boil water advisory will be issued. K Steinley responded to questions, indicating that this contractor was not prepared for an alternate method of isolation. He suggested that the County could mandate that contractors work according to certain specifications. The Director of Municipal Services responded to questions from Council, indicating that the services are contracted out rather than the County purchasing the equipment and training staff for isolating tie ins. K. Steinley responded to questions regarding inspecting the lines to create accurate maps, indicating that the diameter of the pipelines in Rolling Hills may be too small. A further delay in the tie in occurred because of an incompatibility between the size of pipes between the distillery and the water line. K. Steinley responded to further questions from Council. LEFT THE MEETING K. Steinley left the meeting at 11:05 a.m. 7. BYLAWS — continued 7.4 Bylaw 1934-18 Traffic The Municipal Enforcement Supervisor provided background information on this item and responded to questions from Council. ARRIVED AT MEETING M. Fenske arrived at 11:08 a.m. The Municipal Enforcement Supervisor responded to questions from Council, indicating that this bylaw combines the previous Traffic bylaw with Bylaw 1121-95, which prohibits the parking of water tankers on County roads. He indicated that Page 4 of 14 Regular Council December 6, 2018 Municipal Enforcement would work with companies to limit water spillage and parking on roadways when companies have permission from the landowner. The Municipal Enforcement Supervisor indicated that all of the Municipal Enforcement bylaws would be reviewed and updated in 2019. Discussion followed, and Council indicated that a complete review of the Traffic Bylaw is required. The existing Traffic Bylaw (Bylaw 1810-15) and Bylaw 1121-95 (Water- Trucks Loading Water) will remain active until further edits are made to Bylaw 1934-18. This item will be brought back to a future Council meeting early in 2019. LEFT THE MEETING J. Nesbitt left the meeting at 11:22 a.m. 7.3 Bylaw 1933-18 - Schedule of Fees The Manager of Finance provided background information on this item, including an overview of the amendments that had been made. Council was given the opportunity to ask questions. Discussion followed regarding a suggestion from a ratepayer to raise water rates every three years instead of annually. The Manager of Finance provided reasons for the annual increases. ARRIVED AT MEETING W. Patterson arrived at 11:25 a.m. D. Eaton, D. Horvath, S. Simpson, and G. Tiffin arrived at 11:27 a.m. The Manager of Finance responded to further questions from Council. C-372/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1933-18, being a bylaw for the purpose of establishing a schedule of fees, be given FIRST reading. MOTION CARRIED LEFT THE MEETING M. Fenske left the meeting at 11:28 a.m. ARRIVED AT MEETING A. Wickert arrived at 11:29 a.m. 8. DELEGATIONS 8.1 Brooks Solar II Project - Elemental Energy D. Eaton provided background information on Elemental Energ and displayed a map showing their solar, wind, and hydro projects in North Am rica. He provided an overview of the Brooks Solar 11 project and an update o the development status. Regarding the public consultation process, D. Eaton in ' ated that lot of feedback has been collected from public consultations and conce clue t th location of the project, potential impact to property values adjacent o development, and visual impact. He indicated that the factors that contributed t Page 5 of 14 Regular Council December 6, 2018 the site selection include the proximity of the existing development which allows for more efficient distribution. He indicated that renderings were presented at the open house to show what the development would look like with vegetation, and further adjustments have been made to mitigate the visual impact concerns. Community consultation will continue through the next steps of the development. Council was given the opportunity to ask questions. D. Eaton explained the various options for selling power, indicating that the Brooks Solar II project is not dependent on obtaining a provincial government contract. He indicated that Brooks Solar I has only been operating for a year, making it difficult to determine whether adjacent property values have been affected, but studies have been done in other jurisdictions that show no negative impact as a result of solar development. D. Eaton responded to questions regarding setbacks, indicating that setbacks in other jurisdictions are an average of 18m. Elemental Energy is exploring what would constitute a sufficient buffer and vegetation that would minimize the visual impact while not compromising the viability of the solar development. W. Patterson provided further information on vegetation, indicating that they will work with the landowners to determine an appropriate solution. D. Eaton responded to questions regarding government subsidies, indicating that the Brooks Solar I project received a grant from Emissions Reduction Alberta. No subsidies are anticipated for the Brooks Solar ll project. D. Eaton and W. Patterson provided further information regarding grant funding available for smaller, business scale solar development projects. D. Eaton responded to questions regarding how much power is generated by Brooks Solar I versus what it is capable of generating. This information is available online through the Alberta Electric System Operator (AESO) website: httiD:Hets.aeso.ca/ets web/ir)/Market/Reports/CSDRegortServlet D. Eaton responded to further questions from Council regarding how sites are selected. G. Huber, a ratepayer living adjacent to the proposed Brooks Solar 11 project, expressed concerns with allowing this use under the definition of Light Industrial in the County's Land Use Bylaw. He also expressed concerns with the location, indicating that there are other lands in the vicinity of the Brooks Solar I project that would have less impact on residents. LEFT THE MEETING A. Wickert, D. Horvath, S. Simpson, M. Harbicht, G. Tiffin, D. Eaton, W. Patterson, J. Jones, and two County Ratepayers left the meeting at 12:07 p.m. LUNCH Coijncil RECESSED for lunch at 12:07 p.m. and RECONVENED at 12:58 p.m. ED AT MEETING L. Pye-Matheson and K. Peterson arrived at 12:58 p.m. Page 6 of 14 Regular Council December 6, 2018 8. DELEGATIONS — continued 8.2 Grasslands Regional FCSS Quality of Life Survey L. Pye-Matheson provided background information on the Quality of Life Survey, the purpose of which is to gather feedback from residents on nine quality of life factors in the social, business, and public sectors. K. Peterson provided an overview of the key findings of the 2018 Quality of Life Survey for the County of Newell and compared the results with those of the previous survey. Of the 350 responses from County of Newell residents, 79.4% expressed some level of satisfaction with their community. K. Peterson also explained the results of the gap analysis for the County of Newell compared with the results for the Newell Region. Health was ranked the number one priority for all age groups. L. Pye-Matheson thanked the Grasslands Regional FCSS Board and the County of Newell for their support. Council was given the opportunity to ask questions. L. Pye-Matheson indicated that the surveys are timed with the census so that updated demographic information is available. She responded to questions regarding the number of responses, indicating that responses were received from 5.5% of the population. When conducting a survey, a minimum 5% of the total population is considered representative of a broad section of the population and a valid return. The survey was distributed to some targeted groups in order to ensure feedback was received from all age groups and demographics. ARRIVED AT MEETING G. Farnden and J. Morris arrived at 1:26 p.m. L. Pye-Matheson and K. Peterson responded to further questions from Council regarding the cost of the survey, the gap analysis, and how the data will be used. LEFT THE MEETING L. Pye-Matheson and K. Peterson left the meeting at 1:35 p.m. 8.3 STARS Foundation G. Farnden provided background information on STARS, including a list of significant historical events. There are currently six STARS bases in Alberta, Saskatchewan, and Manitoba and nearly 40, 000 missions have been flown since 1985. G. Farnden provided an overview of funding versus expenditures, noting that 82% of the revenue is from fundraising efforts. She provided statistics for missions flown in the County of Newell since 2013. G. Farnden provided information regarding fleet replacement, indicating that approval has been received to purchase three Airbus H145 helicopters. Delivery of the first helicopter is expected in 2019 and STARS will be seeking help to raise money for a total of five helicopters for Alberta. G. Farnden thanked the Pounty of Newell for their continued support and asked for consideration of annual sup_pq( in the amount of $2. 00 per capita or creating a standing motion for STARSIbnc#n#� 6 Page 7 of 14 Regular Council December 6, 2018 within the Protective Services budget. The Chief Administrative Officer provided information regarding the 2018 funding, indicating that cheques for both STARS and HALO would be forthcoming. J. Morris responded to questions regarding the STARS fleet of helicopters and the Airbus H145 helicopters. G. Farnden responded to questions regarding the cost per mission and indicated that financial statements are available online at www. stars. ca. ARRIVED AT MEETING M. Fenske, S. Biette, and K. Halsted arrived at 2:02 p.m. A. Wickert and D. Horvath arrived at 2:05 p.m. J. Morris and G. Farnden responded to further questions from Council regarding how STARS works with HALO on coordinated missions and whether the population would be better served by combining operations. J. Morris outlined the differences between STARS and HALO helicopters and personnel. LEFT THE MEETING G. Farnden and J. Morris left the meeting at 2:13 p.m. 9. ADMINISTRATIVE BUSINESS 9.4 2019 Equalized Assessment Impact The Director of Corporate Services provided background information on this item, indicating that the Equalized Assessment results provided by the province will not have a significant impact on the 2019 budget. The County Assessor indicated that an Assessor from Benchmark Assessment prepared an analysis of the equalized assessment report. Council was given the opportunity to ask questions. The County Assessor responded to questions regarding the appeal process and indicated that he would obtain more information regarding how the Assessor prepared the report on the non-residential properties. The Manager of Finance responded to questions regarding the change in the education requisition and what it equates to in dollars and cents. The County Assessor responded to questions from Council regarding whether there have been any changes to the assessment on properties adjacent to the Brooks Solar I project. The development is new and there is not enough information at this time. Council accepted the 2019 Equalized Assessment Impact report as information. LEFT THE MEETING S. Biette and K. Halsted left the meeting at 2:24 p.m. Approval of 2019 Interim Budget 1 The Manager of Finance provided background information on this item, outlining changes that had been made since the 2019 Interim Budget Meeting on November 1, 2018. Council was given the opportunity to ask questions. Discussion followed regarding addressing the funding requests from the Brooks MakerSpace and the Page 8 of 14 Regular Council December 6, 2018 City/County Mental Health Network. The Manager of Finance indicated that these items could be incorporated in the final budget. Further discussion on these funding requests will occur during the December 20, 2018 Council Meeting. The Manager of Finance responded to questions regarding reserves, indicating that the 2018 Q3 Financial Information package is included as an Information Item on this agenda. C-373/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the 2019 Interim Budget be APPROVED as presented. MOTION CARRIED LEFT THE MEETING M. Fenske left the meeting at 2:30 p.m. 9.1 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department. She also provided a chart showing solar facility installations within the County and their stages of development. Council was given the opportunity to ask questions. C-374/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the Planning & Development Report for November 2018 be accepted as presented. MOTION CARRIED 9.2 Road Closure - Approval to Proceed (NW 31-13-13-W4 and SW 6-14-13-W4) The Manager of Planning & Development provided background information on this item. Planning & Development staff have met with the applicants and the Eastern Irrigation District to find a solution. Council was provided with maps showing the current parcels and the proposed final parcels. , The Manager of Planning & Development reported that the Eastern Irrigation District is reviewing the proposal and the bylaw will proceed once approval is received. The Manager of Planning & Development outlined the process for closing and transferring the road allowance to the applicant, indicating that the applicant and the EID will be sharing the survey costs and determining who is paying for what. Council was given the opportunity to ask questions. The County Planner noted that there are multiple titles involved, one of which may be within the MD of Taber and require additional circulations. She responded to further questions from Council. The Manager of Planning & Development responded to questions regarding fees associated with the road closure and land transfer. C-375/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we proceed with the process for closing and TRANSFERRING the road allowances at NW 31-13-13-W4 and SW 6-14-13-W4 at no cost to the applicant; AND FURTHER, that the applicants, in partnership with the Eastern Irrigation District, will be responsible for acquiring survey services and for covering all cos associa with the survey, subdivision, and consolidation requirements associated with d cl r ; Page 9 of 14 Regular Council December 6, 2018 AND FURTHER, that the County will have no involvement in dividing or managing survey and all associated subdivision costs between the applicant and the Eastern Irrigation District. MOTION CARRIED LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 2:43 p.m. 13. IN CAMERA C-376/18 MOVED BY COUNCILLOR ELLEN UNRUH that we move in camera at 2:44 p.m. to discuss the following matters: • Intergovernmental Relations - FOIPP Act Section 21; • Intergovernmental Relations - FOIPP Act Section 21. MOTION CARRIED C-377/18 MOVED BY COUNCILLOR ELLEN UNRUH that we move out of camera at 3:37 p.m. MOTION CARRIED 9. ADMINISTRATIVE BUSINESS — continued 9.3 Request to Waive Tax Penalties The Director of Corporate Services provided background information on this item and responded to questions from Council. C-378/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that Council DECLINES the request to waive the tax penalties in the amount of $300.31 applied to Roll number 0000460803. MOTION CARRIED ARRIVED AT MEETING M. Harbicht and G. Tiffin arrived at 3:37 p.m. 9.5 Bassano Airport Funding The Chief Administrative Officer provided background information on this item and responded to questions from Council. The Director of Municipal Services responded to questions regarding in kind contributions to the Brooks Airport. Council suggested that the establishment of a Bassano Airport Commission be included when discussing an agreement for the Bassano Airport. C-379/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the County of Newell agrees to fund 50% of the "non -in kind" out of pocket expenses incurred by the Town of Bassano for the operation of the airport beginning in 2019; and further, that the County of Newell agrees to assume 50% ownership of the Bassano Airport consistent with the current arrangement with the City of Brooks; and further, that a meeting be arranged with the ! Town of Bassano to discuss the request for partnership opportunities for the Bassano Airport. MOTION CARRIED Page 10 of 14 Regular Council December 6, 2018 C-380/18 C-381 /18 C-382/18 9.7 Sale of 1975 Dodge B30 Van The Director of Corporate Services provided background information on this item and responded to questions from Council. Discussion followed regarding donating this vehicle to another organization and Reeve M. Douglass indicated that she would contact the Rotary Club to see if they would be interested. MOVED BY COUNCILLOR ELLEN UNRUH that the former Patricia Rescue Van unit be placed at the Regional Fire Training Facility to be utilized as a training item. MOTION CARRIED 9.8 Joint Municipal Meeting (December 19, 2018) - Agenda Items Council suggested the following agenda items: • Regionalization; • Expanding the internet in the region. 9.9 Cancel or Reschedule Upcoming MPC/Council Meetings (January 24, 2019) Council was provided with background information on this item. This item will be brought back to the January 10, 2019 Council meeting for further discussion. 9.10 Councillor Payment Sheets (October 2018) As Payroll has requested submission of December expense claims by December 19, 2018, Council will record 10:00 a.m. - 2:00 p.m. for the December 20, 2018 Council Meetings. Any Council activities after that will be included on the January expense claim. MOVED BY COUNCILLOR TRACY FYFE that the October 2018 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 9.11 Cheques for Payment There were no cheques for payment to discuss at this meeting. 9.12 Payment Register MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the accepted. Payment Register be M TION C RIED Page 11 of 14 Regular Council December 6, 2018 9.13 Requests for Functions of Council 9.13.1 Invitation to Speak - Alberta & Saskatchewan Renewable Energy Finance Summit (February 4-5, 2019) Reeve M. Douglass provided background information on this item and responded to questions from Council. Discussion followed. C-383/18 MOVED BY COUNCILLOR LIONEL JUSS that Reeve M. Douglass be permitted to attend the Alberta & Saskatchewan Renewable Energy Finance Summit in Calgary, AB on February 4-5, 2019 as a function of Council. MOTION CARRIED 10. MUNICIPAL SERVICES BUSINESS — continued 10.2 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. The Manager of Engineering Services provided an update on the SH873 and SH535 paving projects, indicating that the winter shutdown meeting is scheduled for December 12, 2018. Minor defects in the top lift of asphalt will be corrected in the spring. For SH876, Volker Stevin should have the bridge file replacements completed by Christmas. The Manager of Engineering Services responded to questions from Council. C-384/18 MOVED BY COUNCILLOR HUBY KALLEN that the Director of Municipal Services Report and the Utilities - NRSC Report for November 2018 be APPROVED as presented MOTION CARRIED 10.3 Tender Award - SH876 Grade/Base/Pave The Manager of Engineering Services provided background information on this item and responded to questions from Council. C-385/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council accepts the low tender as submitted and awards the SH876 Paving tender to AECON Transportation West Ltd. for the tendered price of $17,410,500.00. MOTION CARRIED f% 44C/A o 10.4 Old City of Brooks Landfill - Rehabilitation Project The Director of Municipal Services provided background information on this item and responded to questions from Council. Councillor L. Juss suggested that compost from the Newell Recycling Association could be an option for fill material. MOVED BY COUNCILLOR KELLY CHRISTMAN that Council APPROVES the additional quantities of material and funding to see the project completed under the supervision of City of Brooks staff for $100,000.00 to be funded from the Stabilization Fund. MOTION CARRIED Page 12 of 14 Regular Council December 6, 2018 LEFT THE MEETING M. Harbicht and G. Tiffin left the meeting at 4:12 p.m. 11. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 12. INFORMATION ITEMS 12.1 Update — Regionalization There was no update on Regionalization at this meeting. 12.2 Update - Municipal Sustainability Initiative This item was accepted as information. 12.3 Financial Information for the Period Ending September 30, 2018 This item was accepted as information. 12.4 Mini Bus Monthly Report (October 2018) This item was accepted as information. 12.5 Upcoming Community Events Council was provided a form to submit information for upcoming events in their community. 13. IN CAMERA — continued C-387/18 MOVED BY COUNCILLOR E. UNRUH that we move in camera at 4:13 p.m. to discuss the following matters: • Intergovernmental Relations - FOIPP Act Section 21. OTION CARRIED Page 13 of 14 Regular Council December 6, 2018 C-388/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that we move out of camera at 4:55 p.m. MOTION CARRIED 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 4:55 p.m. Signed this day ofc��: 1T 12018 Reev C7ntV Administrator Page 14 of 14