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2018-10-25 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL October 25, 2018 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, October 25, 2018 commencing at 10:17 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC S. Simpson, Development Clerk T. Green, Director of Agricultural Services M. Harbicht, Director of Municipal Services G. Tiffin, Manager of Engineering Services T. Schroeder, Manager of Operations J. Nesbitt, Municipal Enforcement Supervisor A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: H. Winder, Oldman River Regional Services Commission (ORRSC) N. Paggett, Park Enterprises S. Sgt. C. Zanidean, RCMP - Brooks K. Irwin, Community Collaborative Network T. Harahus, Community Collaborative Network A. Kassem, Community Collaborative Network L. Pye-Matheson, Community Collaborative Network M. Andruschak, Community Collaborative Network E. Reader, Canadian Mental Health Association 11 County Ratepayers - Solar Development Concerns 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:17 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. Regular Council October 25, 2018 3. ADOPTION OF MINUTES 3.1 Minutes - Council (October 11, 2018) C-333/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the October 11, 2018 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-334/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the agenda be adopted as presented. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County ratepayers were in attendance. ARRIVED AT MEETING T. Green arrived at 10:18 a.m. 8. AGRICULTURAL SERVICES BUSINESS 8.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. Agricultural Services staff recently gave a presentation on the County's Coyote Control Incentive Program in Sherwood Park. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding Environmental Farm Plans, strychnine alternatives, and Integrated Pest Management Strategies. 8.2 Policy Review - Coyote Control Incentive Program The Director of Agricultural Services provided background information on this item and responded to questions from Council. C-335/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that we continue with the Coyote Control Incentive Program for the 2019 calendar year and that Policy 2018-PAG-024 (Coyote Control Incentive Program (CCIP)) be adopted as presented. jkMOTION CARRIED LEFT THE MEETING T. Green left the meeting at 10:30 a.m. Page 2 of 14 Regular Council October 25, 2018 9. ADMINISTRATIVE BUSINESS 9.1 North Headgates Area Redevelopment Plan The Director of Corporate Services provided background information on this item, including an overview of the changes made to the original draft. He displayed the proposed map, indicating that the number of lots has been reduced from 48 to 44 and that the changes made reflect input received from the leaseholders and the landowners. The Area Redevelopment Plan will proceed through the formal approval process that includes three readings of a bylaw and a public hearing. The Director of Corporate Services provided further information, indicating that the Eastern Irrigation District reiterated concerns with stormwater drainage during a meeting with the Manager of Engineering Services last week. The EID does not want to accept any development runoff water into Lake Newell and has proposed an option that would direct the water towards the west side of the development. The exact cost of such is not known at this time but is estimated to be around $700, 000.00. Council was given the opportunity to ask questions. The Chief Administrative Officer noted that Public Lands/Environment was originally not in favor of additional runoff water being added to the wetland area to the east and they suggested predevelopment runoff flows was the most desirable option. The Director of Corporate Services provided the details of the EID's proposed solution, which involves pumping the water from the pond under the canal to the north and into a wetland. ARRIVED AT MEETING M. Harbicht and G. Tiffin arrived at 10:38 a.m. The Manager of Engineering Services provided further information on the EID's proposal and the cost estimate. WSP is contacting Public Lands/Environment to determine if they would approve redirecting any of the runoff water to the wetland area. The Manager of Engineering Services responded 'to questions from Council. ARRIVED AT MEETING J. Nesbitt arrived at 10:45 a.m. The Manager of Engineering Services indicated that all water must be accounted for in the submission for Alberta Environment Approval. He explained the process used to determine the boundaries of a wetland and indicated that the developer would be responsible for obtaining approvals from the EID and provincial bodies. The County Planner provided further information. She indicated that the lot layout may be altered if new Public Utility Lots are required, and suggested postponing approval of the Area Redevelopment Plan until a solution is found. The Manager of Planning & Development indicated that the EID has request9d periodic inspections of the individual holding tanks. N. Paggett provid d further information, indicating that this topic has come up in discussions with mu "ci�alit in terms of risk management. It was noted that Administration will be working wit the EID on resolving these matters and anticipates having details workedput before the ARP is presented for formal approval through bylaw in the near future. Page 3 of 14 Regular Council October 25, 2018 9.2 Building Permit Fees - Residential Multi -Family Construction The Manager of Planning & Development provided background information on this item. She indicated that the building permit fee has been reduced from $17, 938.00 to $14,186.00 to correct an error in the original calculation. ARRIVED AT MEETING S. Sgt. C. Zanidean arrived at 10:56 a.m. The Manager of Planning & Development indicated that the building plans submitted for this development include a small kitchen area, without a stove, in each of the eight residential units. She provided information about the fees for comparable developments in other municipalities. She indicated that, previously, building permit fees were calculated based on the value of the construction provided by the applicant. Currently, building permit fees are calculated based on the square footage of the building. The Manager of Planning & Development outlined some options for Council, indicating that they have the option to reduce the permit fee if they feel it is warranted. She also suggested that a definition for what constitutes a kitchen may need to be developed. Council was given the opportunity to ask questions. The Manager of Planning & Development indicated that the permit information from other municipalities is for colony multi -unit dwellings. She provided information regarding the building permit fees for the previous multi -unit dwellings at Newell Colony. She also indicated that the County Assessor cannot separate the value of kitchen and laundry facilities from the overall assessed value of the building. Council requested the assessed value of the existing buildings. The County Planner provided further information, indicating that the assessed value of the property is determined after a building is constructed. She suggested a more relevant evaluation would be found in comparing the County's building permit fees to those charged by other municipalities for similar buildings. Council asked what a permit would cost for a house the size of one of the units in the multi -unit dwelling. Further discussion on this item was postponed until later during this meeting. LEFT THE MEETING A. Wickert, D. Horvath, S. Simpson, H. Winder, N. Paggett, and G. Tiffin left the meeting at 11:14 a.m. 7. DELEGATIONS 7.1 RCMP Quarterly Reports 7.1.1 Municipal Enforcement (J. Nesbitt) The Municipal Enforcement Supervisor presented the County of Newell U�/W Enforcement Report to Council, providing an overview of the statistics and significant events. Council was given the opportunity to ask questions. The Municipal Enforcement Supervisor explained the process outlined in the Municipal Government Act for unsightly premises and responded to questions about dog attacks. Page 4 of 14 Regular Council October 25, 2018 7.1.2 Brooks RCMP (S. Sgt. C. Zanidean) S. Sgt. C. Zanidean presented the Brooks RCMP Quarterly Report to Council, providing an overview of the statistics and significant events. He also provided an update on staffing levels. Council was given the opportunity to ask questions. S. Sgt. C. Zanidean reported that a Southeast Alberta Intelligence Hub has been created with Redcliff, Bassano, Bow Island, and Taber. This group will meet quarterly to discuss crime trends affecting multiple areas. Several town hall meetings have been scheduled in the communities to discuss rural crime. S. Sgt. C. Zanidean indicated that the goal is to hold these town hall meetings at least once per year in as many communities as possible. 7.1.3 Bassano RCMP There was no report from the Bassano RCMP. 7.1.4 Safe Communities Committee A written report was submitted. LEFT THE MEETING S. Sgt. C. Zanidean and J. Nesbitt left the meeting at 11:44 a.m. 9. ADMINISTRATIVE BUSINESS — continued 9.4 Councillor Payment Sheets (September 2018) C-336118 MOVED BY COUNCILLOR KELLY CHRISTMAN that the September 2018 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 9.5 Cheques for Payment C-337/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that cheque 186830 in the amount of $2,109,897.63 be APPROVED. MOTION CARRIED 9.6 Payment Register C-338/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be accepted. MOTION CARRIED ARRIVED AT MEETING A. Wickert, D. Horvath, S. Simpson, H. Winder, and N. Paggett returr Page 5 of 14 Regular Council October 25, 2018 9.7 Requests for Functions of Council There were no requests for functions of Council to discuss at this meeting. 9.2 Building Permit Fees - Residential Multi -Family Construction — continued N. Paggett provided information on building permit fees, indicating for a single unit dwelling, the same size as one of the colony's units, the fee would be $1,773.00. Therefore, the fee for 8 units would be $14,184.00. Discussion followed regarding reducing the fee by the amount of the kitchen area. The Manager of Planning & Development indicated that the average area that the kitchens occupied in the multi -unit dwellings shown in the spreadsheet was about 11 % of the overall area. N. Paggett indicated that colonies typically have a communal kitchen building where the main meals are cooked and eaten. In their dwellings, however, some colonies have small kitchens, and some have no kitchen. She suggested creating a permit fee option specific to multi -family dwellings with no kitchen and defining what constitutes a kitchen. Council reiterated the request for the assessed value of the existing multi -unit colony dwellings. N. Paggett cautioned against the use of market and assessed values in determining permit fees, indicating that the assessed value of the previous dwellings was half the market value. Calculating building permit fees based on the square footage of the construction provides a more consistent figure than assessed value. The Chief Administrative Officer expressed concerns with applying a standardized fee to a non-standard construction, suggesting that there should be a reduction in the building permit fee if the difference is substantial enough. Further, he suggested that the fees should be calculated, charged and be reflective of the amount of work and cost to provide the service. The Manager of Planning & Development reported that the most recently constructed multi -unit dwelling was assessed at $169, 500.00 for each unit, so the entire 8-unit dwelling was assessed at about $1.3 million. The estimated cost of the construction provided by the applicant for the permit application was $1, 000, 000.00. She added that the per square foot calculation included in the County's Schedule of Fees bylaw is what is recommended by Alberta Safety Codes Council. N. Paggett responded to questions, indicating that the permit fee has more to do with the scope of the project and staff time than the value of the development — the larger and more complex the project, the more time staff must spend on it. The Chief Administrative Officer indicated that the building permit fee should be reasonable for the amount of work required by staff. N. Paggett noted that amount of staff time spent on projects where the landowner is the contractor is much greater than where a professional contractor is employed. She reiterated that the plans submitted include a small kitchen area and added that reducing the cost of building permits may increase the cost of other permits. C-339118 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that Council directs Planning & velopment staff to maintain the status quo and to charge the associated permit fees as _____,, r vided in Bylaw 1901-17 (Schedule of Fees). MOTION CARRIED Page 6 of 14 Regular Council October 25, 2018 LEFT THE MEETING A. Wickert, D. Horvath, S. Simpson, H. Winder, and N. Paggett left the meeting at 12:17 p.m. LUNCH Council RECESSED for lunch at 12:17 p.m. and RECONVENED at 1:02 p.m. ARRIVED AT MEETING K. Irwin, T. Harahus, A. Kassem, L. Pye-Matheson, M. Andruschak, and E. Reeder arrived at 1:02 p.m. 7. DELEGATIONS — continued 7.2 City/County Mental Health Network (Community Collaborative Network) K. Irwin provided Council with information regarding why the Community Collaborative Network is pursuing a mental health support system in Brooks and the County of Newell. Evidence of the social return on investment can be seen in several ways, including a larger workforce, fewer work absences, and increased physical and emotional health. In contrast, the cost to support an individual with untreated conditions can be up to $150,000.00 per person per year. K. Irwin provided an example of how a family can be affected by an individual family member's mental illness. T. Harahus provided statistics on mental illness by age group including projected numbers for 2041. She also displayed the results of a survey conducted by Grasslands Regional FCSS where junior high school students in the region identified mental health concerns. A survey of residents of Brooks and the County of Newell for the 2018 Quality of Life Report shows that approximately 30% of respondents were affected by mental health conditions either themselves or within their household. A. Kassem provided an overview of a collaborative research project focused on incidence of post traumatic stress disorder (PTSD) in the immigrant population. Of the 193 participants, 44% were found to be suffering from severe PTSD. Some of the proposed outcomes include establishing a Newcomers' Wellness Centre and a Newcomer Wellness Facilitator position, mental health education and mental health first aid courses for the local and immigrant population, and further research, training, and awareness. K. Irwin provided examples of what can result from a lack of investment in mental health, including increased anxiety and depression leading to isolation, more pressure on Government programs, higher crime rates, and preen . ture death. She displayed a list of the organizations that are involved wit developing the City/County Mental Health Network and a diagram of a Comm it M t / Health Network Model. / Page 7 of 14 Regular Council October 25, 2018 ARRIVED AT MEETING A. Wickert, D. Horvath, S. Simpson, H. Winder, and N. Paggett arrived at 1:22 p.m. K. Irwin outlined current direct mental health services available within Brooks and the County of Newell. T. Harahus outlined the priorities identified by the Community Collaborative Network, which include coordination of services, mental health services navigation, and immigrant mental health facilitation. Proposals and budgets were provided for mental health network coordinator, community mental health navigator, newcomer health facilitator, and rural mental health educator positions. ARRIVED AT MEETING G. Tiffin arrived at 1:28 p.m. K. Irwin provided a summary of the budget, indicating that the project would cost $273,100.00 per year and would include a structure for reporting and accountability. Council was given the opportunity to ask questions. A. Kassem responded to questions regarding stress in the immigrant population, indicating that stress can also be related to cultural barriers and improper integration in the community. K. Irwin indicated that this presentation was for information, and that the presentation was also given to City Council on Monday. K. Irwin responded to questions regarding the number of full-time mental health positions in Grasslands Public Schools. T. Harahus responded to questions regarding addressing mental health issues, indicating that the SPEC association has community family support workers, but they are looking to extend services specific to mental health. Alberta Health Services has agreed to provide a therapist for the Newcomers' Wellness Centre. LEFT THE MEETING K. Irwin, T. Harahus, A. Kassem, L. Pye-Matheson, M. Andruschak, and E. Reeder left the meeting at 1:49 p.m. 7.3 Ratepayer Concerns - Solar Development The Manager of Planning & Development provided background information on this item. Elemental Energy is looking to expand their solar development to the east and north and are currently contacting adjacent landowners prior to submitting an application to the Alberta Utilities Commission. Eleven (11) County Ratepayers were in attendance to voice their concerns. G. Huber, speaking on behalf of those in attendance, indicated that there are concerns with the setback requirements for solar development adjacent to residential areas. He added that the land being considered by Elemental Energy UOis irrigated agricultural land without much room for further expansion. G. Huber responded to questions from Council, indicating that they are not opposed to solar developments but are requesting a larger setback from the solar facility to existing residential development. The major objections are visual, a potential decrease in Page 8 of 14 Regular Council October 25, 2018 property values, and having an industrial development next to a residential area. G. Huber indicated that a shelterbelt had been discussed, but if the trees get too tall they could block the sun. G. Huber responded to further questions, indicating that other acreages or light industrial development would be more acceptable than solar development in the area. The County Planner indicated that the land where the Brooks Solar 1 development is located was rezoned to Rural Industrial ten years ago as part of plans to encourage development along Highway 1, which is not ideal for residential development. Solar development does not fit in the category of heavy industrial development as there are fewer nuisance emitters (e.g. noise, odor, etc.) that would pass the boundaries of the property. Currently, when determining the suitability of a site, the planner examines potential impacts on adjacent land uses and how to mitigate this using setbacks, landscaping, and other measures. The County Planner indicated that Council may want to consider establishing setbacks for solar development through a Land Use Bylaw amendment. ARRIVED AT MEETING M. Harbicht arrived at 2:10 p.m. D. MacDonald expressed concerns with the setbacks and indicated that he is opposed to rezoning agricultural land to industrial land. G. Huber indicated that grassfires have occurred in that area and expressed concerns with health hazards associated with burning solar panels. The County Planner indicated that this issue had been addressed during an appeal hearing. Only the wiring and wiring harnesses are flammable. K. Becker expressed concerns with dead grass beneath the panels igniting. The County Planner responded to further questions, indicating that solar panels are meant to absorb the sun and glare has been shown to not be an issue from installations in other jurisdictions. J. de Jong expressed concerns with the solar development affecting the view from his property. Reeve M. Douglass acknowledged receipt of the petition by the adjacent landowners. The Chief Administrative Officer indicated that the first step would be to rezone the land, which includes a public hearing, so adjacent landowners would have the opportunity to be heard again in a more formal way. The County Planner outlined the process for approval by the Alberta Utilities Commission (AUC) and suggested that those present should register as an intervener in that process to ensure their concerns are heard by the AUC. She also outlined the local process, which includes a Land Use Bylaw Amendment and a Development Permit. The Development Permit process will address setbacks and other items under municipal jurisdiction that are not covered by the AUC approval. The County Planner noted that the AUC has higher authority than the municipality, meaning that decisions made at the local level can be overturned by the 1province. Discussion followed, and Council indicated that they will be encc development within the County in the interest of benefitting Page 9 of 14 Regular Council October 25, 2018 D. MacDonald asked Council to consider establishing setbacks from solar installations to existing residences. A. Becker suggested that irrigated lands not be considered for solar development. LEFT THE MEETING 11 County Ratepayers left the meeting at 2:33 p.m. Discussion followed. Council directed the Manager of Planning & Development to investigate whether other municipalities have determined setbacks and other mitigation factors for solar power developments. LEFT THE MEETING A. Wickert, D. Horvath, H. Winder, and S. Simpson left the meeting at 2:42 p.m. 10. MUNICIPAL SERVICES BUSINESS 10.3 Tender Award - Bridge File 79872 & Bridge File 75740 The Manager of Engineering Services provided background information on this item. ARRIVED AT MEETING T. Green arrived at 2:43 p.m. The Manager of Engineering Services responded to questions from Council. C-340/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that Council accepts the low tender as submitted and awards the Bridge File 79872 & Bridge File 75740 tender to Volker Stevin Highways Ltd. for the tendered price of $761,200.00. MOTION CARRIED LEFT THE MEETING G. Tiffin left the meeting at 2:53 p.m. 10.1 183083 RR143 — County Acreage (Residential Fixed Term Lease) The Director of Municipal Services provided background information on this item. The tenant has provided notice of his intent to move out at the end of November and has asked for additional time to remove his personal property. The Director of Municipal Services responded to questions from Council. LM Council provided direction to the Director of Municipal Services to accept the tenant's notice of intent to move out with the expectation that all of the tenant's items are removed from the property by November 30, 2018. Pagel 0 of 14 Regular Council October 25, 2018 Council provided direction to the Director of Municipal Services to sell the house and get it moved off the property. The Director of Municipal Services will contact businesses that move houses and see if they have a market. 10.2 2018 Shoulder Pull Program - Resident Complaint (Division 6) The Director of Municipal Services provided background information on this item. A letter has been received from a County ratepayer expressing the following concerns: • gravel size has the potential to cause damage • locate pins are not cleaned up in a timely fashion • weeds • the landowner had to relocate his fence, but other landowners did not • inappropriate conduct of a Municipal Services staff member. The Director of Municipal Services provided information on how road upgrades are prioritized. Shoulder pulls have been used to rehabilitate County roads since 2012 and another 90km is planned for the next two years which will see the majority of the roads identified in the Rural Road Study completed. ARRIVED AT MEETING T. Schroeder arrived at 3:15 p.m. The Director of Municipal Services provided further information on the Shoulder Pull Program. Neighbouring municipalities were found to have similar practices. Council was given the opportunity to ask questions. Several members of Council indicated that they have not experienced any issues with the shoulder pull work in their divisions. The Director of Municipal Services outlined the lessons learned from the shoulder pull work in Bassano. There is a lot of rock that occurs naturally in the soil in the Bassano area. Grass and vegetation are being brought into the road surface, but it is being pulverized. The contractor is responsible for packing the road surface. If the weather is hot or dry, regular vehicle traffic will not pack the road surface until there is rain. He indicated that Municipal Services staff would look into methods for working the aggregate into the road faster. Neighbouring municipalities consulted also let the local traffic do the packing. The Director of Municipal Services responded to questions regarding the road condition, indicating that it was good, and no new complaints have been received. Councillor K. Christman provided further information, indicating that the ratepayer who had written the letter appreciated the invitation to Council. She indicated that the response to the ratepayer should address his concerns regarding the request to move his fence. The Director of Municipal Services indicated that, in this case, the fence was a significant distance from the property line and the ratepayer was asked to relocate it to avoid a potential conflict with construction. T e anger of Operations provided an update on the locate markers, indicating t at most of them have been removed but there is still some work to be done. The Director of Municipal Services responded to further questions from Council. ouncil pro ided direction to the Director of Municipal Services to continue road reha ' ' at' ing the Shoulder Pull Program as per the current practices. Reeve M. Dou s Qnd Page 11 of 14 Regular Council October 25, 2018 the Director of Municipal Services will draft a letter in response to the ratepayer's concerns. The Director of Municipal Services responded to further questions from Council. LEFT THE MEETING M. Harbicht, T. Green, and T. Schroeder left the meeting at 3:39 p.m. 9. ADMINISTRATIVE BUSINESS — continued 9.3 Request for Letter of Support - Southern Alberta Energy from Waste Association The Director of Corporate Services provided Council with background information on this item and responded to questions from Council. C-341/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the County of Newell provides a letter in support of the Southern Alberta Energy from Waste Association's application to the Alberta Community Partnership - Intermunicipal Collaboration Fund. MOTION CARRIED Councillor L. Juss responded to further questions from Council. 11. COMMITTEE REPORTS 11.1 Crime Stoppers Board/Rural Crime Watch/Safe Communities Committee Councillor T. Fyfe reported that several Rural Crime Prevention town hall meetings have been scheduled throughout the County. 11.2 Newell 9-1-1 Dispatch Association Councillor B. de Jong provided an update on the Alberta First Responder Radio Communications System, indicating that suitable radios have been identified for purchase. The information will be presented to the Bassano, Duchess, and Rosemary Councils to discuss their financial commitment as the cost is over and above the fire requisition. 11.3 Newell Recycling Association Councillor L. Juss reported that the confidential document shredding event held on Saturday went well. He responded to questions from Council. 11.4 County of Newell Library Board Councillor K. Christman reported that a lot of successful events were held at the local libraries throughout the summer. The chairperson will be looking for a replacement in February. Page 12 of 14 Regular Council October 25, 2018 11.5 Shortgrass Library Board Councillor K. Christman reported that renovations have begun. The arrangement with Hoopla will be ending December 31, 2018 but a replacement program has been sourced. 11.6 Tourism Representative Councillor E. Unruh reported that the Brooks Curling Club will be celebrating their 100th anniversary with�Harwood Ford Centennial Cup Bonspiel this weekend. Brooks will be the 2019 National JuniorA Championship ockey�'"S� Tournament. There will be a Christmas party for small bu ir�esses the ritage Inn on December 1, 2018. 11.7 Alberta Urban Municipalities Association (AUMA) 2018 Convention Councillor E. Unruh provided a report for the AUMA 2018 Convention that she attended with Councillor H. Kallen. The theme for the event was "the power of collaboration. "A survey of AUMA members revealed that the top concerns are Municipal Sustainability Initiative funding, the sharing of cannabis revenue with municipalities, and federal infrastructure funding. At the Minister's Forum, Premier R. Notley mentioned the importance of the Transmountain Pipeline. Several different Ministers also indicated that announcements were forthcoming. Other topics of interest were a proposal to make producers more responsible for recycling their products and the opioid crisis. 11.8 Reeve's Report Reeve M. Douglass attended the Southern Alberta Diversity & Inclusion Forum and indicated that she would forward a written summary. Topics of interest included social justice and an employer plenary session on immigrant workers and temporary foreign workers. 12. POST AGENDA ITEMS There were no post agenda items to discuss at this meeting. 13 INFORMATION ITEMS 13.1 Update — Regionalization A session with D. Griffiths was held on October 15, 201 f which resulted in the suggestion to establish an Amalgamation/Regionalization teering Committee. 13.2 Strategic Priorities Chart This item was accepted as information. Page 13 of 14 Regular Council October 25, 2018 13.3 Upcoming Community Events Council was provided a form to submit information for upcoming events in their community. 13.4 Set Date - Meeting with the Eastern Irrigation District The Chief Administrative Officer provided background information on this item. Council selected November 29, 2018 as the date for the meeting with the E/D. 14. IN CAMERA C-342/18 MOVED BY COUNCILLOR TRACY FYFE that we move in camera at 3:59 p.m. to discuss the following matters: • Legal - FOIPP Act Section 17. MOTION CARRIED C-343/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that we move out of camera at 4:10 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 4:10 p.m. Signed this Zxday of 2018 1l Reeve nt Administrator Page 14 of 14