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2018-09-06 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL September 6, 2018 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, September 6, 2018 commencing at 10:22 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. J uss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner S. Simpson, Development Clerk T. Green, Director of Agricultural Services M. Harbicht, Director of Municipal Services K. Halsted, County Assessor S. Biette, Assessment & Taxation Clerk A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:22 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES 3.1 Minutes - Council (August 9, 2018) C-259/18 MOVED BY COUNCILLOR CLARENCE AMULUNG that the August 9, 2018 Council Meeting minutes be adopted as presented. Regular Council September 6, 2018 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. The Manager of Planning & Development reported that the Public Hearing and subsequent first reading for Bylaw 1918-18 must be postponed until the advertising requirements have been met. The Public Hearing will be advertised for the September 20, 2018 Council Meeting. 5. ADOPTION OF AGENDA C-260/18 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the agenda be adopted as amended. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County ratepayers were in attendance. 7. PUBLIC HEARINGS 7.1 Bylaw 1918-18 Road Closure & LEASE (Various Locations) This item was removed from the agenda. 8. BYLAWS 8.1 Bylaw 1918-18 Road Closure & LEASE (Various Locations) This item was removed from the agenda. 8.2 Bylaw 1923-18 AMENDMENT to Bylaw 1829-15 Intermunicipal Development Plan (Vulcan County) The County Planner provided background information on this item, including a summary of the amendments made. Vulcan County has scheduled their public hearing for October 3, 2018. Council was given the opportunity to ask questions. C-261/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1923-18, being a bylaw to amend the Vulcan County and County of Newell Intermunicipal Development Plan (County of Newell Bylaw 1829-15 and Vulcan County Bylaw 2015-008), be given FIRST reading. MOTION CARRIED Page 2 of 11 Regular Council September 6, 2018 8.3 Bylaw 1924-18 18 LUA 003 (E 29-19-14-W4 - A to SH) The County Planner provided background information on this item. She responded to questions from Council regarding the house to the north, indicating that the parcel the original house is on is a separate title and not included in this land use amendment. C-262/18 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1924-18, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 58.45 acres (23.65 hectares) consisting of Lot 1, Plan 9010909 and a portion of Block 4, Plan 9611035 in E 29-19-14-W4 from A - Agricultural district to SH - Small Holdings, be given FIRST reading. MOTION CARRIED 8.4 Bylaw 1925-18 18 LUA 004 (NE 24-18-15-W4 - RI to FR) The County Planner provided background information on this item and responded to questions from Council. Discussion followed. The County Planner indicated that the house is currently non -conforming and there is currently no industrial development on the parcel. The parcel falls within the area of the /ntermunicipal Development Plan with the City of Brooks and all parcels not zoned for other uses are Fringe District parcels. There are no Agricultural District parcels within the Brooks Urban Fringe. The County Planner responded to further questions from Council regarding options for accommodating the subdivision without rezoning the entire quarter section. She recommended proceeding to Public Hearing with the Land Use Amendment as presented and gathering further information. The County Planner provided an explanation of the Fringe District in various /ntermunicipal Development Plans. C-263/18 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1925-18, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 157.95 acres (63.92 hectares) in NE 24-18-15-W4 from RI - Rural Industrial district to FR - Fringe district, be given FIRST reading. MOTION CARRIED 9. AGRICULTURAL SERVICES BUSINESS 9.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. He reminded Council about the TD Tree Days event on September 22, 2018 at the Aqueduct Trout Pond. Participants must register online at www.tdtreedays.com. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding weed control on shoulder pull roads, insect pests, and mowing. ARRIVED AT MEETING K. Steinley arrived at 10:54 a.m. Page 3 of 11 Regular Council September 6, 2018 9.2 Resolutions - 2018 South Region ASB Conference The Director of Agricultural Services provided background information on this item and responded to questions from Council. The 2018 South Region Agricultural Services Board Conference will be held on October 16, 2018 at the Lynnwood Ranch. The deadline for submitting resolutions is September 17, 2018. Council was advised to let the Director of Agricultural Services know if they would like to attend. LEFT THE MEETING T. Green left the meeting at 10:57 a.m. 8. BYLAWS — continued 8.5 Bylaw 1921-18 Intermunicipal SDAB, Establishment of The Director of Corporate Services provided background information on this item, indicating that Brooks, Bassano, Duchess, and Rosemary have confirmed their intent to participate. Each community will appoint a certain number of members to a pool and five members will be selected from the pool to participate in Subdivision & Development Appeal Board (SDAB) hearings for the municipalities. The Director of Corporate Services explained the clerk function, indicating that each municipality can choose to provide a clerk who meets the training requirements or use the County's Chief Administrative Officer, who can delegate the clerk function. The Director of Corporate Services responded to further questions regarding costs associated with SDAB hearings. C-264/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1921-18, being a bylaw for the purpose of establishing an Intermunicipal Subdivision & Development Appeal Board, be given SECOND reading. MOTION CARRIED C-266118 MOVED BY COUNCILLOR HUBY KALLEN that Bylaw 1921-18 be given THIRD and FINAL reading. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS 10.1 Planning & Development Report The Manager of Planning & Development presented an update on the recent activities of the Planning & Development Department. Council was given the opportunity to ask questions. The Manager of Planning & Development provided an update on the historical park development in Countess. C-266/18 MOVED BY COUNCILLOR TRACY FYFE that the Planning & Development Report for July and August 2018 be accepted as presented. MOTION CARRIED Page 4 of 11 Regular Council September 6, 2018 11. MUNICIPAL SERVICES BUSINESS 11.2 Utilities - NRSC Report K. Steinley presented The Utilities - NRSC Report to Council, giving an overview of the highlights. The hamlet distribution systems for Tilley and Lake Newell Resort will be flushed in the next six weeks. K. Steinley reported that a leaking valve at the intersection of 2nd Avenue and 3rd Street in Rolling Hills has been repaired. He responded to questions from Council. K. Steinley reported that a possible water leak was investigated near Bassano, but this turned out to be a residential sewer line leak. Two new rural water hookups have been completed and ten float valve issues were corrected. Council was given the opportunity to ask questions. K Steinley responded to questions regarding water usage in August, indicating that it was an average month despite the high temperatures. Final numbers for August have not been reviewed yet. The annual discharge of three wastewater lagoons and hamlet sewer lift station flushing are planned for the near future. K. Steinley responded to further questions from Council. Councillor C. Amulung reported that the Newell Regional Services Corporation Annual General Meeting will be held on September 18, 2018 beginning at 7:00 p.m. LEFT THE MEETING K. Steinley left the meeting at 11:22 a.m. 10. ADMINISTRATIVE BUSINESS — continued 10.2 RFP from Joint Services Committee for IDPs, MDPs, LUB, and NW -ASP The Chief Administrative Officer provided background information on this item, indicating that each municipality will have a separate contract. One of the outcomes will be that the municipalities will be given ownership of the documents and will be able to use them as templates for future documents. The Joint Services Committee will review the proposal during their meeting on September 11, 2018. The Chief Administrative Officer responded to questions from Council regarding the remaining Alberta Community Partnership Grant funding. He indicated that 17 plans from the neighbouring municipalities were included in the Request for Proposals. The cost for each municipality will vary. C-267/18 MOVED BY COUNCILLOR BRIAN DE JONG that Administration be authorized to secure Dillion Consulting Ltd. to complete the Intermunicipal Development Plans with Rosemary, Brooks, Cypress County, Special Areas and the new and updated County Municipal Development Plan as per their RFP submission of $109,430.75. MOTION CARRIED LEFT THE MEETING A. Wickert and D. Horvath left the meeting at 11:31 a.m. Page 5 of 11 Regular Council September 6, 2018 10.3 Long -Term Electricity & Gas Supply Rate Renewals The Director of Corporate Services provided background information on this item and responded to questions from Council. The Director of Corporate Services indicated that the current contract ends December 31, 2020. This contract can be extended for an additional two-year term by participating in the 8760 Group 2018 Fall Public Tender. If a decision is made to pass on this tender process, there will be other future opportunities to participate in public tenders. Discussion followed. The Director of Corporate Services responded to questions regarding the 8760 Group and their energy aggregation program. C-268/18 MOVED BY COUNCILLOR TRACY FYFE that the County of Newell decline to participate in the 8760 Group 2018 Fall Public Tender; further, this item will be revisited when future procurement rounds in 2019 and 2020 become available. MOTION DEFEATED C-269/18 MOVED BY COUNCILLOR BRIAN DE JONG that the County of Newell participate in the 8760 Group 2018 Fall Public Tender. MOTION CARRIED 10.4 Review of Councillor Compensation Rates (Policy 2018-PLG-014) The Director of Corporate Services provided background information on this item, indicating that a Federal Government Decision will remove the tax exemption applied to 1/3rd of earnings for Elected Officials effective January 1, 2019. Discussion followed. The Director of Corporate Services responded to questions from Council. This item was accepted as information. LUNCH Council RECESSED for lunch at 12:00 p.m. and RECONVENED at 12:51 p.m. ARRIVED AT MEETING M. Harbicht arrived at 12:51 p.m. 10. ADMINISTRATIVE BUSINESS — continued 10.5 Red Deer River Municipal Users Group -Source Water Protection Charter Council was presented with background information from the Red Deer River Municipal Users Group (RDRMUG). Councillor A.M. Philipsen provided further background information, indicating that she had completed the worksheets. The RDRMUG is requesting a commitment from municipalities to protect water sources. Discussion followed on the new actions to protect source water that are being requested. The items suggested are educating the region about the importance of protecting source water, stormwater management, and manure management. Page 6 of 11 Regular Council September 6, 2018 ARRIVED AT MEETING T. Green arrived at 12:57 p.m. D. Horvath arrived at 12:58 p.m. Discussion followed regarding arranging a media release for signing the charter. ARRIVED AT MEETING A. Wickert arrived at 1:00 p.m. C-270/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the County of Newell APPROVES the Charter for Protecting Source Water Quality in the Red Deer River Watershed. MOTION CARRIED 10.6 Regionalization Discussions The Chief Administrative Officer provided background information on this item. He suggested bringing in an outside facilitator to manage community consultation activities, as public involvement and support will be crucial. He provided information regarding the expenses of the region, indicating that there are ways to provide services that will benefit all ratepayers in such a way that staffing levels are not significantly impacted. ARRIVED AT MEETING S. Simpson arrived at 1:06 p.m. The Chief Administrative Officer indicated that Bassano and Brooks have expressed interest in discussing regionalization further. Rosemary and Duchess have not yet responded, but the opportunity to participate will remain. The fears and concerns from both the public and staff must be identified and addressed. Discussion followed. Council indicated that it is important to get commitment from all participants before proceeding and suggested that letters be sent to Bassano, Duchess, and Rosemary so that written responses can be collected. The Council of the Town of Bassano recently passed a motion in favor of exploring regionalization. The Chief Administrative Officer indicated that this item will be discussed further during the September 11, 2018 Joint Services Committee meeting. The Director of Corporate Services responded to questions from Council, indicating that the Municipal Government Act outlines the process. If a municipality is going to participate, their direct involvement is required and would be supported by a decision of their Council. Some concerns identified include moving too quickly, the high cost of separating in the event the amalgamation fails, decreased representation for agriculture producers, and increased workload for individual Councillors. Discussion followed, and it was acknowledged that this decision would begin discussions on regionalization. Specific details will be worked out at a later date. Page 7 of 11 Regular Council September 6, 2018 C-271/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Council of the County of Newell is in support of proceeding with formal regionalization discussions with the urban communities that are willing to participate. Councillor E. Unruh requested a recorded vote. In Favour — Division 1, 2, 3, 4, 5, 6, 8, 9, 10 Opposed — Division 7 MOTION CARRIED LEFT THE MEETING S. Simpson, D. Horvath, and T. Green left the meeting at 1:27 p.m. 10.7 Councillor Payment Sheets (July 2018) C-272/18 MOVED BY COUNCILLOR KELLY CHRISTMAN that the July 2018 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED LEFT THE MEETING A. Wickert left the meeting at 1:28 p.m. ARRIVED AT MEETING S. Biette and K. Halsted arrived at 1:28 p.m. 10.8 Assessment Corrections Register The County Assessor and the Assessment & Taxation Clerk responded to questions from Council regarding how the assessment corrections compare to other years. The County Assessor provided background information on the assessment correction for Brooks Solar Corporation and explained how assessment is calculated for solar energy developments. C-273/18 MOVED BY COUNCILLOR WAYNE HAMMERGREN that the Assessment Corrections Register dated August 30, 2018 be accepted. MOTION CARRIED LEFT THE MEETING Biette and K. Halsted left the meeting at 1:34 p.m. Page 8 of 11 Regular Council September 6, 2018 ,74/18 C-275/18 C-276/18 C-277/18 C-278/18 11. 10.9 Cheques for Payment MOVED BY COUNCILLOR CLARENCE AMULUNG that cheque 186711 in the amount of $538,440.00 be APPROVED. MOTION CARRIED 10.10 Payment Register MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be accepted. MOTION CARRIED 10.11 Requests for Functions of Council 10.11.1 Bow River Basin Council Retreat (September 12-14, 2018) Councillor B. de Jong provided background information on this item and responded to questions from Council. MOVED BY COUNCILLOR WAYNE HAMMERGREN that Councillor B. de Jong be permitted to attend the Bow River Basin Council retreat in Cochrane, AB on September 12-14, 2018 as a function of Council. MOTION CARRIED 10.11.2 Community Development Tour with Roger Brooks (September 19, 2018) Councillor E. Unruh provided background information on this item. MOVED BY COUNCILLOR CLARENCE AMULUNG that any Councillor be permitted to attend the Community Development Tour with Roger Brooks in Brooks, AB on September 19, 2018 as a function of Council. MOTION CARRIED 10.11.3 Red Deer River Watershed Alliance Bus Tour (September 12-13, 2018) Councillor A.M. Philipsen provided background information on this item. MOVED BY COUNCILLOR LIONEL JUSS that Councillor A.M. Philipsen be permitted to attend the Red Deer River Watershed Alliance Municipal Bus Tour on September 12-13, 2018 as a function of Council. MOTION CARRIED MUNICIPAL SERVICES BUSINESS 11.1 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. . Page 9 of 11 Regular Council September 6, 2018 ARRIVED AT MEETING A. Wickert returned at 1:45 p.m. C-279/18 12. C-280/18 13. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding guardrails and provided an update on an incident involving the theft of gravel, indicating that the RCMP are handling the matter. MOVED BY COUNCILLOR HUBY KALLEN that the Director of Municipal Services Report and the Utilities - NRSC Report for August 2018 be APPROVED as presented. MOTION CARRIED POST AGENDA ITEMS 12.1 Alberta Culture Days Discussion followed regarding an invitation to create a painting as part of the Alberta Culture Days events on September 28-30, 2018. Reeve M. Douglass indicated that she would participate. 12.2 Public Hearing Advertising Requirements The Manager of Planning & Development provided background information on this item and requested permission to draft an advertising bylaw that would outline methods for advertising bylaws, public hearings, and other items requiring advertising under Municipal Government Act Section 606. Electronic advertising methods will be included. The li4anager of Planning & Development responded to questions from Council. Discussion followed. MOVED BY COUNCILLOR KELLY CHRISTMAN that the Manager of Planning & Development proceed with drafting an Advertising Bylaw for the County of Newell. MOTION CARRIED INFORMATION ITEMS 13.1 Upcoming Community Events Council was provided a form to submit information for upcoming events in their community. 13.2 Budget Review Meeting (November 1, 2018) Discussion followed regarding changing the date of the Budget Review Meeting. The Budget Review Meeting will proceed as scheduled on November 1, 2018. Page 10 of 11 Regular Council September 6, 2018 13.3 Alberta Culture Days — Bassano Reeve M. Douglass indicated that there are events scheduled for Alberta Culture Days at the Bassano Community Hall on September 28-29, 2018. Details are available at ab. culturedays. ca. 13.4 Canadian Badlands Board Meeting Minutes (June 28, 2018) Councillor A. M. Philipsen responded to questions regarding items from the minutes of the Canadian Badlands Board Meeting held on June 28, 2018. 14. IN CAMERA C-281/18 MOVED BY COUNCILLOR HUBY KALLEN that we move in camera at 2:08 p.m. to discuss the following matters: • Legal - FOIPP Act Section 27 • Land - FOIPP Act Section 27. MOTION CARRIED C-282/18 MOVED BY COUNCILLOR ELLEN UNRUH that we move out of camera at 3:35 p.m. MOTION CARRIED 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 3:35 p.m. Signed this �day of &-?j,"�2018 Reev ,pri6ty dministrator Page 11 of 11