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2019-08-08 Council (Regular) Minutes COUNTY OF NEWELL ' MINUTES OF REGULAR COUNCIL ' August 8, 2019 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, � August 8, 2019 commencing at 10:10 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen W. Hammergren T. Fyfe K. Christman E. Unruh -- B. de Jong L. Juss STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services M. Jackson, Supervisor of Planning & Development D. Horvath, County Planner- ORRSC T. Green, Director of Agricultural Services M. Harbicht, Director of Municipal Services A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: K. Steinley, Newell Regional Services Corporation 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:10 a.m. 2. EXCUSED FROM MEETING All members were in attendance at this meeting. 3. ADOPTION OF MINUTES �,� 3.1 Minutes - Council (July 25, 2019) C-263/19 MOVED BY COUNCILLOR TRACY FYFE that the July 25, 2019 Council Meeting minutes be adopted as presented. MOTION CARRIED Regular Council August 8,2019 3.2 Minutes - 2020 Pre-Budget Planning Meeting (August 1, 2019) C-264/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that the August 1, 2019 2020 Pre- Budget Planning Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-265/19 MOVED BY COUNCILLOR ELLEN UNRUH that the agenda be adopted as amended. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. 9. AGRICULTURAL SERVICES BUSINESS 9.1 ASB Update The Director of Agricultural Services presented an update on the recent activities of the Agricultural Services Department. Council was given the opportunity to ask questions. The Director of Agricultural Services responded to questions regarding clubroot inspections and whether any trends can be identified by comparing results with other municipalities. He a/so responded to questions regarding roadside seeding. LEFT THE MEETING T. Green left the meeting at 10:26 a.m. 10. ADMINISTRATIVE BUSINESS 10.1 Planning & Development Report The Planning & Development Department Report was presented to Council. C-266/19 MOVED BY COUNCILLOR BRIAN DE JONG that the Planning & Development Report for July 2019 be accepted as presented. MOTION CARRIED r Page 2 of 8 Regular Council August 8,2019 10.2 Setting Date(s)for Review of Draft 2020 Budget Council discussed potential dates. The 2020 budget review meeting will be held on Monday, October 28, 2019 beginning at 8:30 a.m. This meeting will be advertised as open to the public. 10.3 Cheques for Payment There were no chegues for payment to discuss at this meeting. 10.4 Payment Register C-267/19 MOVED BY COUNCILLOR TRACY FYFE that the Payment Register be accepted. MOTION CARRIED 10.5 Requests for Functions of Council 10.5.1 Alberta Urban Municipalities Association Convention (September 25-27, 2019) Council discussed which members would attend the 2019 AUMA convention. C-268/19 MOVED BY COUNCILLOR BRIAN DE JONG that Councillor C. Amulung and Councillor K. Christman be permitted to attend the Alberta Urban Municipalities Association Convention in Edmonton, AB on September 25-27, 2019 as a function of Council. MOTION CARRIED 12. POST AGENDA ITEMS 12.1 Rural Municipalities of Alberta -Shallow Gas Tax Issue Meeting (August 21, 2019) Reeve M. Douglass and the Chief Administrative Officer will be attending this meeting. 12.2 Mayors & Reeves of Southeast and Southwest Alberta Teleconference (July 31, 2019) Reeve M. Douglass reported that she participated in a teleconference on July 31, 2019 with the Mayors and Reeves Associations of Southeast and Southwest Alberta. Items discussed were HALO funding and oil and gas. ARRIVED AT MEETING K. Steinley arrived at 10:35 a.m. - MLA G. Hunter was a/so involved with the teleconference and indicated hat' would continue lobbying the provincial government regarding HALO fundin . � e �; Page 3 of 8 Regular Council August 8,2019 Mayors&Reeves of Southeast and Southwest Alberta will each be sending a letter to the Minister of Health in support of HALO and expressing disappointment with the lack of provincial government support for the service. A motion was a/so passed to reguest an independent review of air ambulance services in Alberta by the Minister of Health. On the topic of oil and gas, Vulcan County and Cypress County are reporting that some oil and gas companies are only paying a portion of their taxes, possibly as a result of the provincial government decision to reduce shallow gas tax. Reeve M. Douglass responded to questions from Council. 11. MUNICIPAL SERVICES BUSINESS 11.1 Utilities - NRSC Report K. Steinley presented The Utilities - NRSC Report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. LEFT THE MEETING K. Steinley left the meeting at 10:46 a.m. ARRIVED AT MEETING M. Harbicht arrived at 10:47 a.m. , 13. INFORMATION ITEMS 13.1 Update — Regionalization Reeve M. Douglass provided an update, indicating that the Regionalization Working Group (RWG) continues to work on developing information. ISL Engineering gave a presentation during the August 7, 2019 RWG meeting on their communication strategy, which includes a number of goa/s and suggested tools to use to achieve those goa/s. The Chief Administrative Officer reported that the RWG supports the governance model of 5 elected officials from the County, 5 from Brooks, and 1 from Bassano with the Chief Elected Official selected from within. The City of Brooks will be discussing the governance model at their next regular meeting. The Chief Administrative Officer provided an update on the taxation model, indicating that the RWG does not want to see mill rate increases to any ratepayers. Reductions may be possible, depending on the proposed budget. Information is being updated regularly on the RWG website: www.repionalw.p.ca. Page 4 of 8 Regular Council August 8,2019 11. MUNICIPAL SERVICES BUSINESS — continued 11.2 Director of Municipal Services Report The Director of Municipal Services presented his report to Council, giving an overview of the highlights. Council was given the opportunity to ask questions. The Director of Municipal Services responded to questions regarding quotes for rural water service. If the location was not previously registered, the quote will include the $7,000.00 registration fee plus $700.00 for the future water license. The rest of the quote is the cost to install the curbstop, which can vary. The Director of Municipal Services explained how the Manager of Planning, Development & Engineering prepares the quotes for new rural water connections. He a/so responded to questions regarding landowner compensation for land acquired for construction projects. Discussion followed regarding the number of connections to the County of Newell Water Project mentioned in an ad published in the July 16, 2019 Brooks Bulletin. ARRIVED AT MEETING D. Horvath arrived at 11:12 am. The Director of Municipal Services indicated that there are 1,171 locations receiving water out of a total of 1,556 registered locations. He responded to further questions from Council. LEFT THE MEETING M. Harbicht left the meeting at 11:14 a.m. C-269/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that the Director of Municipal Services Report and the Utilities - NRSC Report for July 2019 be APPROVED as presented. MOTION CARRIED 13. INFORMATION ITEMS—continued 13.1 Update - Regionalization —continued 13.1.1 Division 4 Meeting (August 7, 2019 at 7:00 p.m. in Rainier) Councillor W. Hammergren indicated that the meeting with ratepayers in Division 4 was well-attended by residents throughout the County. Residents voiced their concerns and it was communicated that the RWG is going through a process to determine whether amalgamation is a viable solution. ARRIVED AT MEETING , M. Jackson arrived at 11:17 a.m. � �� � /', Discussion followed. �� Page 5 of 8 Regular Council August 8,2019 13.1.2 Division 2 Meeting (August 12, 2019 at 7:00 p.m. in Tilley) A public meeting will be held in Tilley, AB on August 12, 2019. 13.1.3 Letter to Premier from Division 10 Residents This item was accepted as information. 13.2 Upcoming Community Events Council was provided a form to submit information for upcoming events in their community. 8. BYLAWS 8.3 Bylaw 1950-19 Road Closure & LEASE (NW 27-20-17-W4 & SW 34-20-17-W4; SW 27-20-17-W4 & NW 22-20-17-W4; 22-20-17-W4) The Supervisor of Planning & Development provided background information on this item and responded to questions from Council. C-270/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1950-19, being a bylaw for the purposes of closing to public travel and LEASING that portion of road allowance at NW 27-20-17-W4 and SW 34-20-17-W4, SW 27-20-17-W4 and NW 22-20-17-W4, and all of the north boundary of 22-20-17-W4, receives SECOND reading. MOTION CARRIED C-271/19 MOVED BY COUNCILLOR WAYNE HAMMERGREN that Bylaw 1950-19 be given THIRD and FINAL reading. MOTION CARRIED RECESS Council RECESSED at 11:24 a.m. and RECONVENED at 11:33 a.m. C-272/19 MOVED BY COUNCILLOR ELLEN UNRUH that we move into Public Hearings at 11:33 a.m. MOTION CARRIED 7. PUBLIC HEARINGS 7.1 Bylaw 1954-19 - 19 LUA 005 (NW 34-18-15-W4 -AR to SLA) Reeve M. Douglass called the Public Hearing to order at 11:33 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. Page 6 of 8 Regular Council August 8,2019 The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1954-19. The intent of this bylaw is to amend Land Use Bylaw 1892-17 by rezoning approximately 6.6 acres (2.67 hectares) in NW 34-18- 15-W4 from AR - Acreage Residential District to SLA - Single Lot Agricultural District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. No responses have been received from adjacent landowners. None of the affected agencies have indicated any objections. The County Planner summarized the comments from Alberta Transportation, indicating that no new access to SH542 would be allowed and that a roadside development permit would be required. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. The County Planner responded to questions regarding drainage. 7.2 Bylaw 1955-19 - 19 LUA 006 (SW 15-20-17-W4 -A to SH) Reeve M. Douglass called the Public Hearing to orderat 11:36 a.m. Reeve M. Douglass did not review the procedures that would be followed for the hearing as there were no new persons in attendance. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1955-19. The intent of this bylaw is to amend Land Use Bylaw 1892-17 by rezoning approximately 29.24 acres (11.833 hectares) in SW 15-20-17-W4 from A -Agricultural District to SH- Small Holdings District. The County Planner provided background information on this item indicating that a copy of the document had been circulated to adjacent landowners and to a list of affected agencies. No responses have been received from adjacent landowners. None of the affected agencies have indicated any objections. There were no persons in attendance speaking either in favor of or in opposition to the proposed bylaw. Council was given the opportunity to ask questions. The County Planner responded to questions from Council regarding future irrigation. She displayed the parcel on the map, indicating the applicant wants additional pasture for horses. C-273/19 MOVED BY COUNCILLOR HUBY KALLEN that we move out of Public Hearings at 11:42 a.m. MOTION CARRIED � "'..�_._ :_.:•� Page 7 of 8 Regular Council August 8,2019 8. BYLAWS — continued 8.1 Bylaw 1954-19 - 19 LUA 005 (NW 34-18-15-W4 -AR to SLA) C-274/19 MOVED BY COUNCILLOR TRACY FYFE that Bylaw 1954-19, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 6.6 acres (2.67 hectares) in NW 34-18-15-W4 from AR - Acreage Residential District to SLA - Single Lot Agricultural District, be given SECOND reading. MOTION CARRIED C-275/19 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1954-19 be given THIRD and FINAL reading. MOTION CARRIED 8.2 Bylaw 1955-19 - 19 LUA 006 (SW 15-20-17-W4 -A to SH) Further discussion occurred on this item. C-276/19 MOVED BY COUNCILLOR ELLEN UNRUH that Bylaw 1955-19, being a bylaw to amend Land Use Bylaw 1892-17 by redesignating approximately 29.24 acres (11.83 hectares) in SW 15-20-17-W4 from A - Agricultural District to SH - Small Holdings District, be given SECOND reading. MOTION CARRIED C-277/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1955-19 be given THIRD and FINAL reading. MOTION CARRIED 14. IN CAMERA There were no in camera items to discuss at this meeting. 15. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 11:45 a.m. Signed this S day of �� ' ' nr,�.i�" 'Y , 2019 `'--�., �_. ������v _ .�.� Re �' � nt Administrator Page 8 of 8