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2019-07-25 Council (Regular) Minutes COUNTY OF NEWELL MINUTES OF REGULAR COUNCIL July 25, 2019 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, July 25, 2019 commencing at 10:00 a.m. MEMBERS M. Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen A.M. Philipsen T. Fyfe K. Christman E. Unruh B. de Jong L. Juss ABSENT: W. Hammergren STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services G. Tiffin, Manager of Planning, Development & Engineering W. Schaap, Manager of Agricultural Services J. Nesbitt, Municipal Enforcement Supervisor , A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ___- - ATTENDANCE: S. Sgt. C. Zanidean, RCMP - Brooks Cpl. S. Andrews, RCMP - Bassano J. Fraser, Safe Communities Coordinator 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:00 a.m. 2. EXCUSED FROM MEETING C-243/19 MOVED BY COUNCILLOR HUBY KALLEN that Councillor W. Hammergren be excused from the meeting. MOTION CARRIED 3. ADOPTION OF MINUTES 3.1 Minutes - Council (July 11, 2019) C-244/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the July 11, 2019 Council Meeting minutes be adopted as presented. - MOTION C RRIED , !. � Regular Council July 25,2019 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-245/19 MOVED BY COUNCILLOR TRACY FYFE that the agenda be adopted as amended. MOTION CARRIED 6. QUESTION PERIOD/NOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. 8. AGRICULTURAL SERVICES BUSINESS 8.1 Agricultural Fieldman's Report(July 2019) The Manager of Agricultural Services presented the Agricultural Fieldman's Report to Council. Council was given the opportunity to ask questions. The Manager of Agricultural Services responded to questions regarding preventing grass fires while mowing, gopher control, downy brome, and weed control on HVVY1 and HWY36. The Agricultural Fieldman's Report was accepted as presented. 8.2 100 Year Farm Awards The Manager of Agricultural Services provided background information on the County's 100 Year Farm Awards program and displayed a sample award. Councillor 8. de Jong provided further information. The Manager of Agricultural Services responded to questions from Council. Councillor 8. de Jong indicated that he would proceed with gathering the information required by the policy for an award for the Philpott family. LEFT THE MEETING W. Schaap left the meeting at 10:18 a.m. 9. ADMINISTRATIVE BUSINESS 9.1 2019 Tax Sale by Public Auction Council was presented with background information on this item. C-246/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that the 2019 Tax Sale by Public Auction be held on Monday, November 4, 2019 at 10:00 a.m. in the County of Newell Building with cash or certified cheque only terms, and that the reserve bids for the 2019 �Tax Sale properties be set as recommended by Administration. MOTION CARRIED ������ Page 2 of 7 Regular Council July 25,2019 9.2 Meetings with MLAs - Shallow Gas Tax Reduction Reeve M. Douglass provided background information on this item. Councillors will be attending a meeting on Monday, July 29, 2019 with MLA M. Glasgo. Discussion followed regarding the draft letter to MLA M. Glasgo. The Chief Administrative Officer provided further information, indicating that the municipalities will be receiving a list of affected wells at some point, but probably not before the end of August. Reeve M. Douglass indicated that she would speak to the Reeve or Deputy Reeve of Cypress County. Members of the Foothills Little Bow Municipal Association may also be meeting to discuss this issue. C-247/19 MOVED BY COUNCILLOR LIONEL JUSS that Council APPROVES the letter to MLA M. Glasgo regarding the impacts of shallow gas assessment changes as presented. MOTION CARRIED 9.3 Letter from Ratepayer - Proposed Electoral Divisions Discussion followed. Reeve M. Douglass indicated that she would contact the ratepayer regarding his concerns and pass on the message from Council that his letter is appreciated. 9.4 County Meetings on Regionalization Reeve M. Douglass provided background information on this item. A group of citizens against amalgamation has been holding meetings. The Regionalization Working Group (RWG) is planning a series of public meetings in the fall. Councillors may a/so hold meetings with their ratepayers with RWG members in attendance to respond to questions. Reeve M. Douglass responded to questions, indicating that the RWG continues to discuss the topic of regionalization. The ChiefAdministrative Officersuggested a meeting with County ratepayers near the end of September to determine what they want to see at the RWG public meetings. He stated that the County must establish Intermunicipal Collaboration Framework(1CF) documents with all neighbouring municipalities and cannot withdraw from the process. Discussion followed and Council communicated the need to establish a clear agenda and message for these public meetings. Discussion followed regarding individual Councillors meeting with ratepayers. A group of ratepayers can request a meeting with their divisional Councillor to discuss regionalization. An RWG member can also be invited to these meetings to respond to questions. Council indicated a need to communicate to the public the difference between the mandated ICFs and amalgamation and to understand the process, which involves investigating whether efficiencies can be gained through amalgamation. ARRIVED AT MEETING J. Nesbitt arrived at 10:47 a.m. Cpl. S. Andrews arrived at 10:48 a.m. i�( , �� , Page 3 of 7 Regular Council July 25,2019 9.5 Foothills Little Bow Municipal Association Meeting (September 20, 2019) This item was accepted as information. 9.6 Councillor Payment Sheets (June 2019) C-248/19 MOVED BY COUNCILLOR TRACY FYFE that the June 2019 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 9.7 Cheques for Payment There were no cheques for payment to discuss at this meeting. 9.8 Payment Register The Director of Corporate Services responded to questions from Council. C-249/19 MOVED BY COUNCILLOR ANNE MARIE PHILIPSEN that the Payment Register be accepted. MOTION CARRIED 9.9 Requests for Functions of Council Reeve M. Douglass indicated that she would be attending upcoming meetings related to the Shallow Gas Tax Reduction. 10. COMMITTEE REPORTS 10.1 Reeve's Report Council will be meeting with MLA M. G/asgo to discuss the shallow gas tax reduction on July 29, 2019. Global Village is hosting a Newcomers'Information Session on education and immigration on July 28, 2019. Two people from the University of Alberta will be interviewing Reeve M. Douglass on the topic of annexation on July 26, 2019. Reeve M. Douglass indicated that she was interviewed by Alberta Views Magazine on July 24, 2019 on the topic of healthcare in the area. ARRIVED AT MEETING J. Fraser and S. Sgt. C. Zanidean arrived at 10:55 a.m. , ; Page 4 of 7 Regular Council July 25,2019 7. DELEGATIONS 7.1 RCMP Quarterly Reports 7.1.1 Municipal Enforcement(J. Nesbitt) The Municipal Enforcement Supervisor presented the County of Newell Enforcement Report to Council, providing an overview of the statistics and significant events. Council was given the opportunity to ask questions. ARRIVED AT MEETING G. Tiffin arrived at 10:58 a.m. The Municipal Enforcement Supervisor responded to questions regarding recent snake awareness training. LEFT THE MEETING J. Nesbitt left the meeting at 10:59 a.m. 7.1.2 RCMP - Brooks (S. Sgt. C. Zanidean) S. Sgt. C. Zanidean presented the Brooks RCMP Quarterly Report to Council, providing an overview of the statistics and significant events and an update on staffing levels. Council was given the opportunity to ask questions. S. Sgt. C. Zanidean responded to questions regarding improving safety at the intersection of RR150 and HWY1. Council suggested that S. Sgt. C. Zanidean meet with the Manager of Planning, Development&Engineering to provide feedback on potential solutions. S. Sgt. C. Zanidean responded to further questions from Council. LEFT THE MEETING S. Sgt. C. Zanidean and G. Tiffin left the meeting at 11:20 a.m. 7.1.3 RCMP - Bassano (Cpl. S. Andrews) Cpl. S. Andrews presented the Bassano RCMP Quarterly Report to Council, providing an overview of the statistics and significant events. He noted that RCMP members conducted 50 school visits between April and June in Bassano, Gem, and Rosemary. Cpl. S. Andrews responded to questions from Council. LEFT THE MEETING Cpl. S. Andrews left the meeting at 11:30 a.m. � �. � Page 5 of 7 Regular Council July 25,2019 7.1.4 Safe Communities Committee (J. Fraser) J. Fraser presented the Safe Communities Committee report to Council, providing an overview of recent events and initiatives. Council was given the opportunity to ask guestions. Council asked that the County's Municipal Enforcement Supervisor be invited to Safe Communities Committee meetings. LEFT THE MEETING J. Fraser left the meeting at 11:37 a.m. 10. COMMITTEE REPORTS — continued 10.2 Joint Services Committee The minutes of the Joint Services Committee were circulated to Council. 11. POST AGENDA ITEMS 11.1 HALO - Request for Meeting Reeve M. Douglass provided background information on this item. The Mayors & Reeves Associations of Southeast and Southwest Alberta will be meeting via teleconference to discuss the future of HALO and providing funding to allow them to continue their operations. Discussion followed. Reeve M. Douglass indicated that she would forward more information to Council following the teleconference that is scheduled for July 31, 2019. 12. INFORMATION ITEMS 12.1 Update— Regionalization No further updates were provided. 12.2 Mini Bus Monthly Report(June 2019) This item was accepted as information. 12.3 Strategic Priorities Chart This item was accepted as information. 12.4 Upcoming Community Events �``` Council was provided a form to submit information for upcoming events in their community. Page 6 of 7 Regular Council July 25,2019 14. IN CAMERA �-250/19 MOVED BY COUNCILLOR TRACY FYFE that we move in camera at 11:41 a.m. to discuss the following matters: • Legal - FOIPP Act Section 27. • Land - FOIPP Act Section 27. MOTION CARRIED LUNCH Council RECESSED for lunch at 12:10 p.m. and RECONVENED at 12:52 p.m. LEFT THE MEETING Councillor K. Christman left the meeting at 1:35 p.m. C-251/19 MOVED BY COUNCILLOR HUBY KALLEN that we move out of camera at 1:45 p.m. MOTION CARRIED 14. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 1:45 p.m. Q� y Signed this (_� day of � ` '�� , 2019 �_._. ee e � � Co ty Administrator Page 7 of 7