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2019-04-25 Council (Regular) MinutesCOUNTY OF NEWELL MINUTES OF REGULAR COUNCIL April 25, 2019 The regular Council Meeting of the County of Newell was held in the County Office on Thursday, April 25, 2019 commencing at 10:58 a.m. MEMBERS Molly Douglass, Reeve PRESENT: COUNCILLORS: C. Amulung H. Kallen W. Hammergren T. Fyfe K. Christman E. Unruh B. de Jong L. Juss ABSENT: A.M. Philipsen STAFF: K. Stephenson, Chief Administrative Officer L. Johnson, Director of Corporate Services A. Wickert, Manager of Planning & Development D. Horvath, County Planner - ORRSC E. Graham, ORRSC C� S. Simpson, Development Officer S. Biette, Assessment & Taxation Clerk J. Nesbitt, Municipal Enforcement Supervisor A. Nielsen, Executive Assistant OTHERS IN S. Stanway, Brooks Bulletin ATTENDANCE: P. Dore, Ratepayer Sgt. B. McDonald, RCMP - Brooks Cpl. S. Andrews, RCMP - Bassano 29 County Ratepayers R. Juska, Newell Regional Solid Waste Management Authority 1. CALL TO ORDER Reeve M. Douglass called the meeting to order at 10:58 a.m. 2. EXCUSED FROM MEETING C-147/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that Councillor A.M. Philipsen be excused from the meeting. MOTION CARRIED Regular Council April 25, 2019 3. ADOPTION OF MINUTES 3.1 Minutes - Council (April 11, 2019) C-148/19 MOVED BY COUNCILLOR LIONEL JUSS that the April 11, 2019 Council Meeting minutes be adopted as presented. MOTION CARRIED 4. CALL FOR POST AGENDA ITEMS Reeve M. Douglass called for post agenda items. 5. ADOPTION OF AGENDA C-149/19 MOVED BY COUNCILLOR HUBY KALLEN that the agenda be adopted as amended. MOTION CARRIED 6. QUESTION PERIODMOTICE OF MOTION A question period and notice of motion was held. No County Ratepayers were in attendance. 9. DELEGATIONS 9.1 RCMP Quarterly Reports 9.1.1 Brooks RCMP (Sgt. B. McDonald) Sgt. B. McDonald presented the Brooks RCMP Quarterly Report to Council, providing an overview of the statistics and significant events. He also explained the Brooks RCMP's rural crime strategy and indicated that the priorities outlined in the Annual Performance plan include employee wellness, community engagement, and crime reduction. Council was given the opportunity to ask questions. Sgt. B. McDonald responded to questions regarding distracted driving and efforts to reduce metal theft. 9.1.2 Bassano RCMP (Cpl. S. Andrews) Cpl. S. Andrews provided background information on himself. He outlined the priorities set by the Bassano RCMP, which include rural crime reduction, community engagement, and working with schools. Council was given the opportunity to ask questions. Cpl. S. Andrews responded to questions regarding federal legislation that allows RCMP officers to request a breathalyzer test from any driver. Sgt. B. McDonald provided further information. Cpl. S. Andrews responded to further questions regarding distracted driving and cannabis. ARRIVED AT MEETING D. Horvath, E. Graham, S. Simpson, and S. Biette arrived at 11:26 a.m. Page 2 of 9 Regular Council April 25, 2019 9.1.3 Municipal Enforcement (J. Nesbitt) The Municipal Enforcement Supervisor presented the County of Newell Enforcement Report to Council, providing an overview of the statistics and significant events. Council was given the opportunity to ask questions. 9.1.4 Safe Communities Committee (J. Fraser) Council was provided with the Safe Communities Committee Report for April 2019. LEFT THE MEETING Sgt. B. McDonald, Cpl. S. Andrews, and J. Nesbitt left the meeting at 11:28 a.m. ARRIVED AT MEETING 29 County ratepayers were in attendance at 11:29 a.m. C-150/19 MOVED BY COUNCILLOR LIONEL JUSS that we move into Public Hearings at 11:31 a.m. MOTION CARRIED 7. PUBLIC HEARINGS 7.1 Bylaw 1941-19 - North Headgates Area Redevelopment Plan Reeve M. Douglass called the Public Hearing to order at 11:31 a.m Reeve M. Douglass reviewed the procedures that would be followed for the hearing. The County Planner stated that the intent of the Public Hearing is to hear representations on Bylaw 1941-19 The intent of this bylaw is to adopt the North Headgates Area Redevelopment Plan (ARP). The County Planner provided background information on the development and an overview of the ARP. She indicated that, as required by the Municipal Government Act, adjacent landowners and affected agencies have been notified about the ARP. No responses were received from adjacent landowners. Alberta Transportation indicated no concerns at this time. The applicant was present to respond to questions. The County Planner responded to questions regarding the development, indicating that it was originally intended as a recreational area with seasonal units rather than a year-round residential subdivision. G. McCrady requested an update on the development process. The Count Planner indicated that the draft ARP that was reviewed at this ti a last Page 3 of 9 Regular Council April 25, 2019 amended to reflect feedback received from residents and affected agencies. The final version of the ARP being considered today will be used as the framework for the next steps: engineered drawings for road construction, stormwater drainage, Water Act approval, and final subdivision design. The County Planner responded to questions regarding the information being presented today, indicating that the documents are available on the County of Newell website. The County Planner explained the difference between the Bantry Bay subdivision and the North Headgates development, indicating both areas on the map. Adjacent landowners are notified of development applications because development can affect lands that surround the subject property. S. Vogt expressed concerns with potential rent increases and representation of tenant interests on ARP matters. Reeve M. Douglass responded that the County of Newell has no control over rental rates. A. Broer indicated that the residents had been given a deadline within which to install individual septic tanks and indicated that this can't be done until the lot lines have been established. He requested clarification about this requirement. The County Planner indicated that implementation of the ARP will begin once the bylaw has been adopted. This will include surveying the lot lines which will then allow new septic tanks to be installed. However, she noted that the proposed subdivision design is dependent on Water Act Approval, which could affect both the stormwater drainage plan and the final lot layout. ll Council was given the opportunity to ask questions. The Manager of Planning & C_J Development responded to questions regarding time frames for the development of the site. The ARP and stormwater plans will be submitted to Alberta Environment & Parks in the next two weeks in order to obtain Water Act Approval. It can take 12-18 months to obtain Water Act Approval and construction cannot begin until that approval is provided. In the meantime, Planning & Development staff will be preparing the new Direct Control District for the site. M. Lyster asked whether the septic tank installation will be required this year. The County Planner replied that the timelines will be re-evaluated when the ARP has been adopted. She indicated that the septic tank installations remain a very high priority and there are concerns with some of the currently operating septic ,fields. She suggested that County staff bring an update to Council in the future. C-151/19 MOVED BY COUNCILLOR ELLEN UNRUH that we move out of Public Hearings at 12:08 p.m. MOTION CARRIED LEFT THE MEETING A. Wickert, D. Horvath, E. Graham, S. Simpson, S. Biette, and 29 County ratepayers left the meeting at 12:09 p.m. 0 Page 4 of 9 Regular Council April 25, 2019 LUNCH Council RECESSED for lunch at 12:09 p.m. and RECONVENED at 12:49 p.m. 8. BYLAWS 8.1 Bylaw 1941-19 - North Headgates Area Redevelopment Plan C-162/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that Bylaw 1941-19, being a bylaw for the purpose of adopting the North Headgates Area Redevelopment Plan, be given SECOND reading. MOTION CARRIED C-153/19 MOVED BY COUNCILLOR BRIAN DE JONG that Bylaw 1941-19 be given THIRD and FINAL reading. MOTION CARRIED 8.2 Bylaw 1948-19 Tax Rates — 2019 C-154/19 MOVED BY COUNCILLOR LIONEL JUSS that Bylaw 1948-19 being a bylaw to authorize the rates of taxation for various purposes in the year 2019, be given SECOND reading. MOTION CARRIED �C-155/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that Bylaw 1948-19 be given THIRD and FINAL reading. MOTION CARRIED ARRIVED AT MEETING D. Horvath and E. Graham arrived at 12:51 p.m. 10. ADMINISTRATIVE BUSINESS 10.1 Subdivision Extension Request - 2017-0-199 (SE 27-18-16-W4) The County Planner provided background information on this item and responded to questions from Council. C-156/19 MOVED BY COUNCILLOR CLARENCE AMULUNG that the request for a time extension to subdivision application 2017-0-199 be APPROVED for eight (8) months to December 25, 2019. MOTION CARRIED LEFT THE MEETING D. Horvath and E. Graham left the meeting at 12:55 p.m. Page 5 of 9 Regular Council April 25, 2019 10.3 Annual Report 2018 Council reviewed the 2018 Annual Report document and suggested changes. This document will be posted to the County of Newell web page for public viewing. 10.4 Councillor Payment Sheets (March 2019) C-157/19 MOVED BY COUNCILLOR TRACY FYFE that the March 2019 Councillor Payment Sheets be accepted with the amendments recommended by the Councillor Compensation Review Committee. MOTION CARRIED 10.5 Cheques for Payment There were no cheques for payment to discuss at this meeting. 10.6 Payment Register C-158/19 MOVED BY COUNCILLOR LIONEL JUSS that the Payment Register be accepted. MOTION CARRIED 10.7 Requests for Functions of Council 10.6.1 Community Planning Association of Alberta Conference (April 29 - May 1, 2019) The Director of Corporate Services indicated that, as the Manager of Planning & Development is no longer able to attend this conference, there is a spot available. Councillor A.M. Philipsen and the Development Clerk are also attending this conference. Discussion followed. No other members of Council indicated that they were able to attend. The Executive Assistant will cancel the hotel reservation. 12. COMMITTEE REPORTS 12.1 Newell Foundation Councillor H. Kallen reported that one of the life lease homes in Bassano is available. Councillor A.M. Philipsen submitted a written report on the Alberta Seniors Communities & Housing Association. Councillor H. Kallen provided further information on the presentation at ASCHA by John Brown Architecture Ltd. on garden loft living for seniors. Eighteen garden loft units have been set up as part of a project in Grande Prairie. 12.2 Recreation Board (Divisions 5 & 10) Councillor T. Fyfe reported that the Division 5 & 10 Recreation Board has forwarded the funding request from the Brooks Regional Ball Park Association to Page 6 of 9 0 Regular Council April 25, 2019 City Council for consideration. An edible garden is planned for Lake Stafford. Online registration for the City's recreation programs will be available May 1, 2019. A new diving board will be installed at the JBS Centre and they will be looking into expanding the daycare. 12.3 Newell Regional Tourism Association Councillor E. Unruh forwarded a written report to Council. 12.4 Reeve's Report Reeve M. Douglass reported that the Mayors & Reeves Association of Southeast Alberta will be meeting tomorrow. She thanked all who attended the Celebrating Expo Communities - Gem Honouring Cassils dinner. 11. MUNICIPAL SERVICES BUSINESS 11.1 Request for Proclamation - National Public Works Week (May 19-26, 2019) Council was presented with background information on this item. C-159/19 MOVED BY COUNCILLOR BRIAN DE JONG that Council hereby proclaims May 19-25, 2019 as "National Public Works Week" in the County of Newell. n MOTION CARRIED \ J 13. POST AGENDA ITEMS 13.1 National Junior A Hockey Tournament (May 11-19, 2019) Councillor L. Juss provided background information on this item and asked if any members of Council would be interested in being on the committee that welcomes the teams as they arrive. Councillor B. de Jong indicated that he is attending a meeting for volunteers at 6:00 p.m. tonight and he would get more information. Councillor E. Unruh reported that the team members will be given welcome gifts either at their hotel or the arena. She also reported that there is a waiting list for people who want to volunteer at the tournament. 14. INFORMATION ITEMS 14.1 Update — Regionalization There was no update on Regionalization at this meeting. 14.2 Mini Bus Monthly Report (March 2019) This item was accepted as information. Page 7 of 9 Regular Council April 25, 2019 14.3 Strategic Priorities Chart This item was accepted as information. 14.4 Upcoming Community Events Council was provided a form to submit information for upcoming events in their community. 15. IN CAMERA C-160/19 MOVED BY COUNCILLOR BRIAN DE JONG that we move in camera at 1:14 p.m. to discuss the following matters: • Labor - FOIPP Act Section 17; • Land - F01PP Act Section 27. MOTION CARRIED C-161/19 MOVED BY COUNCILLOR LIONEL JUSS that we move out of camera at 1:30 p.m. MOTION CARRIED C-162/19 MOVED BY COUNCILLOR TRACY FYFE that the County of Newell provides a letter of consent/support for the Town of Bassano to apply for any required regulatory approvals with Alberta Environment & Parks to construct and operate a Wastewater Irrigation System. MOTION CARRIED ARRIVED AT MEETING R. Juska arrived at 1:30 p.m. 9. DELEGATIONS — continued 9.2 Potential Opportunity to Host SAEWA Project R. Juska provided background information on this item. Preliminary site assessments are underway and the Southern Alberta Energy from Waste Association (SAEWA) has asked the County to reaffirm their expression of interest in hosting an energy -from -waste facility at the Newell Regional Landfill. R. Juska displayed photographs of similar energy -from -waste facilities. He also displayed maps of the Newell Regional Landfill area, indicating the features that would be favorable for an energy -from -waste facility. Co ncil was given the opportunity to ask questions. R. Juska responded to rsstions from Council regarding other potential locations for an energy-from- te facility and indicated that he would obtain further information regarding the amount of energy that can be generated. He responded to further questions 1 regarding the cost of building an energy -from -waste facility, noting that funding is J Page 8 of 9 Regular Council April 25, 2019 available for viable products from public and private sources. R. Juska responded to further questions from Council. C-163/19 MOVED BY COUNCILLOR BRIAN DE JONG that Council APPROVES the submission of an Expression of Interest for the County of Newell to host the proposed Southern Alberta Energy from Waste Association Energy from Waste Facility. MOTION CARRIED 10. ADMINISTRATIVE BUSINESS — continued 10.2 Submitting a Letter of Interest— Municipal Community Generation Challenge Program The Director of Corporate Services provided background information on this item, indicating that the expression of interest submitted could be applied to either the SAEWA project or another similar project. Council was given the opportunity to ask questions. C-164/19 MOVED BY COUNCILLOR KELLY CHRISTMAN that the County of Newell submit a Letter of Intent under the Municipal Community Generation Challenge Program. MOTION CARRIED LEFT THE MEETING 0 R. Juska left the meeting at 2:05 p.m. 16. ADJOURN Being that the agenda matters have been concluded, the meeting adjourned at 2:06 p.m. Signed this 4 day of , 2019 Page 9 of 9